Analyst, Accounts Payable

The Chronicle Of Higher Education, Inc.; Baltimore (MD); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health and Medical Benefits

Dental Benefits

Retirement Plans

Tuition Assistance

Job summary

The Chronicle Of Higher Education, Inc. is seeking a candidate to assist the Director of Accounts Payable in managing the College’s Accounts Payable Department. This role requires coordination with internal teams and external vendors regarding invoice payments.

Requirements include a Bachelor’s Degree with relevant experience, strong skills in Microsoft Office applications, and financial management systems knowledge. The position includes essential duties like reconciliation, invoicing, and vendor communication.

Qualifications

• Two years related experience or five years with an Associate's Degree.
• Ability to reconcile and audit check requests.

Responsibilities

• Assist the Director of Accounts Payable in oversight duties.
• Research and resolve vendor payment inquiries.
• Lead accounts payable staff in payment processing.

Skills

Knowledge of Microsoft Office applications

Knowledge of financial management systems

Education

Bachelor’s Degree

Associate’s Degree

Job description

Class Description

The purpose of this class is to assist the Director of Accounts Payable in the oversight of the College’s Accounts Payable Department and to function as the liaison between the Accounts Payable Department, the College community and external vendors in all issues related to payment of invoices.

Minimum Requirements

Bachelor’s Degree and two years related experience or Associate’s Degree and five (5) years related experience; knowledge and experience using Microsoft Office applications and financial management systems.

Class Specific Essential Duties

1. Reconcile and audit check requests and employee travel expense reports for appropriate documentation and authorization.
2. Maintain the daily operations when the director is out of the office.
3. Research and resolve payment inquiries from vendors and College community.
4. Create and maintain vendor records.
5. Review and approve invoice requests with insufficient budget funding.
6. Lead accounts payable staff in payment of invoices.
7. Produce check and Automated Clearing House files.
8. Manage the ACH verification process.
9. Liquidate/close purchase orders when needed.
10. Coordinate communication quarterly to vendors for unclaimed property process.
11. Maintain 1099 data; produce annual 1099 forms in accordance with federal guidelines.
12. Resolve banking issues relative to accounts payable including PosPay (suspects).
13. Assist with testing system upgrades for accounts payable.
14. Generate accounts payable reports when needed.

Position Specific Essential Duties

1. Operate office equipment such as phone systems, multi-functional devices, 10‑key calculators and use computers for Microsoft and other applications.
2. Comply with federal, state, local and CCBC policies, procedures and regulations.
3. Backup for Banner finance security access.
4. Export the p‑card monthly transaction statement.
5. Initiate E‑RQs for the accounts payable department.
6. Backup for the accounts payable department mailbox.
7. Initiate and process journal entries when needed.
8. Become familiar/cross trained for invoice processing.

Benefits

Health and Medical

• CIGNA
  • Cigna Open Access Plus (OAP)
  • Cigna Open Access Plus In Network (OAPIN)
• Kaiser

Prescription Drug Benefits

• For CIGNA Plans – included in Cigna Plan Medical Premiums
• Kaiser – included in Kaiser Medical Premium

Mental Health

Emotional, drug/alcohol abuse treatment, both inpatient and outpatient, provided when pre‑approved. Premium included in medical care plan.

Dental Benefits

• CareFirst Blue Cross/Blue Shield Regional Traditional
• CareFirst Blue Cross/Blue Shield Regional Preferred

Vision Benefits

• NVA

Flexible Spending Accounts

• Health Spending Account – $2,600
• Dependent Care (children under 13 and eldercare) – $5,000

Financial Term Life Insurance – MetLife

• Employee Basic Life Insurance: 1 times your salary with a minimum of $50,000 (90/10)
• Employee Supplemental Life Insurance: multiple of $10,000 up to $200,000. Supplemental Term Life Insurance available for spouse and dependents. 100% employee‑paid.

Permanent Whole Life Insurance – Unum

• Permanent Whole Life with Optional Long Term Career available through Unum. Available to full‑time employees, part‑time associates, and adjunct faculty.
• Spouse and dependent coverage available. 100% employee‑paid.

Accidental Death & Dismemberment – The Hartford

Individual or Family Coverage. Employee pays a rate in multiples of $10,000 to a maximum of $300,000.

Long‑Term Disability

Plan pays 60% of gross monthly salary after 90 consecutive days of absence. Employee pays 100% of premium.

Retirement Plans

• Maryland State Teacher’s Pension System (7% contributory)
• Optional Retirement Plan (non‑contributory)
• Baltimore County Employees’ Retirement System (7% contributory)

Supplemental (Retirement Annuities) – 403(b) and 457(b)

• 403(b) – tax‑sheltered annuities. Payroll salary reduction authorization is needed. Form available on SharePoint.
• Roth 403(b) – available for all CCBC employees. Allows after‑tax contributions and tax‑free withdrawals upon retirement.
• 457(b) – deferred compensation plan offered through VOYA Financial Advisors, Inc. Salary reduction authorization form required.

Legal Services

Legal Resources – a pre‑paid legal voluntary benefit for advice, consultation and representation for common legal services.

Credit Union

First Financial Federal Credit Union membership available to employees.

Direct Deposit

Mandatory payroll direct deposit allowing employees to control and flexibly direct pay to different bank accounts.

Employee Assistance Program (EAP) – Cigna Behavioral

Free personal advocates assisting employees and household members to resolve any issues.

Paid Leave Benefits

Academic, Bereavement, Sick and Safe Leave, Jury Duty, Religious, Military, Sabbatical, Personal, Vacation, and Holidays.

Tuition Assistance

Eligible full‑time employees may qualify for waiver or reimbursement programs. Spouses and legal dependents up to age 22 eligible with proof of successful completion and a C or better grade. Employees become eligible for external tuition reimbursement after one calendar year of employment.

Academic Cash Award

Classified employees eligible for a lump sum award of $500 for completion of an unduplicated college degree.

McDaniel College’s Educator’s Legacy Scholarship Program

Children of any current full‑time benefit‑eligible CCBC employee with at least four years of continuous full‑time employment are eligible to receive a scholarship valued at up to $100,000 over four years.

Mandated Federal Benefits

Workers’ Compensation, Unemployment Insurance, Social Security.