Americas Operations Divisional Management- Associate

Morgan-Stanley; Town of Islip (NY); On-site; USD 82,000 - 133,000; Full time

Job summary

Morgan Stanley is seeking an Associate to focus on space management operations, reporting, analytics, and project coordination across Americas Operations sites. The role supports day-to-day site activities, develops metrics and dashboards, and drives regional space and workplace initiatives with stakeholders and senior management.

The role emphasizes structured reporting, coordination, and project tracking, leveraging Excel, PowerPoint, and PowerBI to deliver management-ready materials and

Qualifications

• Bachelor's degree or equivalent military experience.
• 2-5 years of experience in operations, space management, project coordination, or a customer-focused support role.
• Experience in financial services or a large corporate environment preferred.
• Demonstrated experience with metrics, reporting, or dashboards is highly desirable.

Responsibilities

• Support day-to-day space management activities across Americas Operations sites, including neighborhood management, seating updates, and utilization tracking.
• Create, maintain, and enhance space management and operational reporting using Excel, PowerPoint, and PowerBI.
• Coordinate onboarding, moves, restacks, and business continuity planning activities across sites.
• Prepare management-ready summaries, dashboards, and presentations for senior leadership.
• Support the planning and execution of regional events led by the Americas Operations Divisional Management team.

Skills

Microsoft Excel

PowerPoint

Outlook

Education

Bachelor's degree or equivalent military experience

Tools

PowerBI

Job description

About the Team

The Americas Operations Divisional Management team supports regional strategic initiatives that enable operational excellence across People & Culture, Space Management, Metrics & Reporting, and Transformation. The team partners closely with Operations leadership, Corporate Services, Technology, and site leads to ensure consistent support models, effective use of space, actionable insights through reporting, and disciplined execution of regional initiatives.

Role Overview

This Associate role will primarily focus on space management operations, reporting and analytics, and project management across Americas Operations sites. The role supports day-to-day site activities, development of metrics and dashboards, and execution of regional space and workplace initiatives. The Associate will work closely with internal stakeholders and support senior management through structured reporting, coordination, and project tracking.

Key Responsibilities

Space Management & Site Support

• Support day-to-day space management activities across Americas Operations sites, including neighborhood management, seating updates, and utilization tracking.
• Partner with Corporate Services, Real Estate, Technology, and site leads to support onboarding, moves, restacks, and business continuity planning activities.
• Maintain and update site contacts, space documentation, and support materials to ensure consistent service delivery across locations.
• Assist with preparation for quarterly site reviews and leadership touchpoints.
• Provide project management support for regional space initiatives, including moves, restacks, and workplace upgrades.
• Create, maintain, and enhance space management and operational reporting using Excel, PowerPoint, and PowerBI.
• Track key metrics related to space utilization, capacity, onboarding activity, and project milestones, ensuring data accuracy and consistency.
• Support the transition of recurring reports and trackers into automated dashboards where possible.
• Prepare management-ready summaries, dashboards, and presentations for senior leadership.
• Support the planning and execution of regional events lead by the Americas Operations Divisional Management team.

Qualifications & Skills

Education

• Bachelor's degree or equivalent military experience.

Experience

• 2-5 years of experience in operations, space management, project coordination, or a customer-focused support role.
• Experience in financial services or a large corporate environment preferred.
• Demonstrated experience working with metrics, reporting, or dashboards is highly desirable.

Technical Skills

• Proficiency in Microsoft Excel, PowerPoint, and Outlook.
• Familiarity with PowerBI, and other data analytics tools preferred.

Core Competencies

• Strong organizational and project management skills
• Customer-focused mindset
• Clear written and verbal communication skills
• Attention to detail and strong follow-through
• Ability to collaborate effectively across functions and locations

WHAT YOU CAN EXPECT FROM MORGAN STANLEY:

At Morgan Stanley, we raise, manage and allocate capital for our clients - helping them reach their goals. We do it in a way that’s differentiated - and we have done that for 90 years. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.

To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.

Expected base pay rates for the role will be between $82,000 and $133,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.

Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents.

Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences.

For more information, please visit: https://www.morganstanley.com/people-opportunities/eeo.