Ambulatory Supervisor, Barre Health Center

UMass Memorial Medical Group; Barre (MA); On-site; USD 58,000 - 104,000; Full time

Benefits offered by this job

Signing bonus

Job summary

UMass Memorial Health is seeking a Supervisor L to oversee ambulatory clinic operations at the Barre Health Center. The role ensures efficient patient registration, scheduling and billing support while coordinating staff and resources to maintain smooth clinic flow.

Reporting to the Manager, Ambulatory Operations, you will supervise clerical and clinical staff, manage daily schedules and contribute to service quality and patient care.

Responsibilities

• Oversee the efficient daily clinic operations, staffing, supplies, workflow and productivity.
• Ensure patient registration and scheduling of procedures for inpatients and outpatients.
• Monitor scheduling quality and participate in department performance improvement initiatives.
• Maximize session time utilization and monitor workflow to maintain efficient operations.
• Coordinate with hospital departments to ensure accurate physician schedules and patient flow.
• Oversee billing support processes, co-pay collection, and weekly Kronos payroll.
• Maintain liaison with multiple departments to resolve administrative issues and ensure quality patient care.

Job description

Exemption Status: Exempt

Hiring Range: $57,782.40 - $104,041.60 (based on a full time schedule of 40 hours per week). Please note that the final offer will vary based on scheduled hours. Compensation for part-time or reduced schedules will be prorated based on scheduled weekly hours, experience, skills, qualifications, and internal equity considerations.

Schedule Details:
Monday through Friday

Scheduled Hours: 8am-4:30pm

Shift: 1 - Day Shift, 8 Hours (United States of America)

Hours: 40

Cost Center: 10010 - 4260 Barre Health Center

This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

Everyone Is a Caregiver

At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.

This position reports to the Manager, Ambulatory Operations or designated management and is responsible for supervising employees and activities for the efficient administration of the clinic. The supervisor oversees the day-to-day operations of the resources including but not limited to, patient registration, scheduling, clinic flow, charge capture, and referring physician relations. The supervisor ensures and performs administrative support services for a physician leader, manager or similar position.

I. Major Responsibilities:

• Assures the efficient daily operations of the clinic, including appropriate staffing, appropriate use of supplies, workflow and productivity.
• Ensures efficient patient registration and the scheduling of medical procedures for both inpatients and outpatients. Coordinates with hospital admitting, the O.R., diagnostic & therapeutic areas, pre-surgical evaluation, and other patient care areas as necessary.
• Monitors the scheduling process to ensure highest quality customer service. Participates in interdepartmental multidisciplinary performance improvement initiatives to improve the scheduling process. Develops and recommends improvements in systems, schedules and procedures. Demonstrates the use of quality improvement in daily operations.
• Maximizes utilization of session time by manipulating daily schedules to achieve the greatest potential for patient volume.
• Monitors workflow and productivity to evaluate office performance. Takes corrective action to ensure the efficient and effective workflow.
• Assesses patient flow as well as develops and maintains systems and processes to assure efficient flow.
• Ensures that appropriate patient information is gathered at the point of registration, and updated as appropriate, and physician 's schedules are accurately incorporated. Monitors the registration process to ensure high quality customer service.
• Monitors phone service level to ensure high quality customer service.
• Oversees the collection of patient co-payments.
• Oversees and monitors the weekly departmental payroll in Kronos as assigned.
• Ensures adequate inventory of office supplies and the basic maintenance of office equipment. Re-orders and coordinates with purchasing, vendors, as required. Coordinates efforts for basic facilities maintenance activities as needed.
• Maintains effective liaison with clinic management. As required, works collaboratively with a variety of staff and management in various departments and functions such as patient accounts, registration, health information management, information services, human resources, radiology etc. to address issues. Works with the leadership team to identify and coordinate the resolution of a variety of administrative issues.
• Creates a team focused environment by coordinating clerical and clinical staff to ensure quality patient care. Conducts employee meetings as needed.
• Ensures the efficient greeting of patients and visitors. Fosters quality customer service.
• Ensures efficient processes to support billing, on-site charge entry processes, the collection of co-payments from patients and daily cash deposit etc. Ensure electronic encounter forms are processed per policy.
• Ensures the efficient set-up, maintenance, filing and retrieval of medical records. Sets up and maintains extremely sensitive confidential information.
• May act as a liaison with building management to assure productive work environment including office cleaning, security, safety, and parking. Resolves patient complaints as required.

Standard Supervisor L