Ambulatory Service Representative - Pediatric GI

CHRISTUS Health; San Antonio (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

CHRISTUS Health is seeking a Front Desk/Administrative Specialist to support ambulatory care in a fast‑paced setting. You will greet patients, schedule multi-provider visits, verify demographics and insurance, and collect co-pays, ensuring smooth patient flow and accurate records.

Responsibilities include handling urgent calls, coordinating tests, and assisting physicians with referrals and pre-authorizations while maintaining compliance with policies and health regulations.

Qualifications

• High school diploma or GED required.
• 1+ year of customer service experience required.
• Proficient in software and computer systems.

Responsibilities

• Receives and directs phone calls from patients and physician offices.
• Schedules patients for treatment and aligns tests/procedures per guidelines.
• Prioritizes appointments to ensure efficient use of staff and facilities.
• Handles urgent calls and alerts providers to emergent symptoms when needed.
• Collects co-payments from patients upon arrival when applicable.
• Verifies patient demographics and insurance information.
• Obtains signatures for treatment authorization and billing details.
• Coordinates with insurers for prior-authorization and referrals.
• Maintains accurate records and assists with billing discrepancy resolution.
• Performs clerical duties such as data entry and file retrieval.

Skills

Customer service

Multitasking

Written communication

Verbal communication

Education

High School Diploma or GED

Tools

Software proficiency

Job description

Description

Performs a variety of complex administrative duties for patients in need of routine and/or urgent appointments, medical procedures, tests, and associated ancillary services in an ambulatory in/outpatient setting. Assess patients’ needs, including but not limited to, financial counseling, interpreter services, social services and refers to appropriate person or area. Alerts providers to emergent patient care needs.

Responsibilities

• Receives and directs phone calls from patients and physician offices
• Schedules patients for treatment by multiple providers and treatment areas, and arranges a variety of associated tests and procedures according to established guidelines and specific criteria
• Prioritizes appointments in a manner that fosters optimum patient care, efficient utilization of physician’s clinical staff, as well as equipment and facilities
• Handles urgent patient care calls and may alert providers to emergent patient care symptoms and concerns
• Schedules urgent care appointments as needed and directed by physician
• Greets patients for scheduled and/or urgent care appointments and procedures
• Confirms and verifies patient demographic and insurance information
• Collect co-payments from patients upon arrival when applicable
• Obtains signatures of consent from patient/guardian for treatment authorization and insurance/billing information
• Collaborates with insurers to obtain patients’ prior‑authorizations for procedures and tests as needed
• Follows guidelines established by insurers to ensure that pre‑authorization, pre‑certification, and physician referrals for treatment are obtained prior to patient visits.
• Verifies eligibility for procedures or tests from various health care institutions
• Reviews and audits billing discrepancy reports and researches errors for resolution
• Maintains accurate and timely records, logs, charges, files, and other related information as required
• Performs a variety of related administrative and clerical duties, such as retrieving files and other records, faxing, collating, data entry, and relaying messages to physicians, residents and staff
• Prepares special reports or spreadsheets for physicians as requested
• Complies with established departmental policies, procedures and objectives
• Complies with all health and safety regulations and requirements
• Contributes in maintaining a respectful environment of professionalism, tolerance, and acceptance toward all employees, patients and visitors
• Performs other duties as required.

Requirements

• High School Diploma or GED required
• Proficient in software and computer systems
• Knowledgeable of business office terminology / procedures
• Ability to multi task and work under stressful situation
• Effective written and verbal communication skills
• 1+ year of customer service experience required
• Experience with medical office terminology preferred

Work Schedule

8AM - 5PM Monday-Friday

Work Type

Full Time