Ambulatory Clinic Operations Coordinator

St. Charles Health System Inc.; Bend (OR); On-site; USD 30,000 - 38,000; Full time

Job summary

St. Charles Health System in Bend, Oregon seeks an Ambulatory Clinic Unit Coordinator to support providers and clinicians with administrative tasks, ensuring seamless patient care and an efficient clinic workflow.

This full-time day shift (8am–5pm), 40 hours weekly, emphasizes patient coordination, scheduling support, and collaboration with registration teams to maintain smooth operations. The role requires a high school diploma or GED; healthcare experience is preferred.

Qualifications

• High school diploma or GED required.
• 1 year healthcare experience preferred.

Responsibilities

• Provides daily support to clinical teams through non-clinical activities, ensuring smooth operations and efficient workflow.
• Supports patient needs by coordinating transportation, assisting with financial aid applications and providing community resources.
• Assists with patient calls, retrieves and prioritizes Medical Assistant voicemails to ensure proper patient support is provided.
• Collaborates with the Patient Services and Scheduling teams to support registration, scheduling and other necessary functions.
• Maintains inventory of office supplies and ensures timely replenishment.
• Assists with paperwork and administrative tasks as instructed by the Medical Assistant.
• Oversees daily internal delivery of outgoing mail and document management tasks including RightFax communications.
• Performs daily operational checks and safety inspections to ensure the clinic is prepared to see patients.

Education

High school diploma or GED

Job description

St. Charles Health System in Bend, Oregon seeks an Ambulatory Clinic Unit Coordinator to support providers and clinicians with administrative tasks, ensuring seamless patient care and an efficient clinic workflow.

This full-time day shift (8am–5pm), 40 hours weekly, emphasizes patient coordination, scheduling support, and collaboration with registration teams to maintain smooth operations. The role requires a high school diploma or GED; healthcare experience is preferred.