Alumni & Events Operations Coordinator

Indiana University of Pennsylvania; Indiana (PA); On-site; USD 38,000 - 52,000; Full time

Job summary

Indiana University of Pennsylvania is seeking a Management Technician to provide essential administrative and event-support services within the Office of University Events and Division of University Advancement. You will manage registrations, maintain databases, and coordinate alumni engagements, ensuring smooth, well-executed events with clear communication and strong stakeholder collaboration.

This role supports the director on special projects and requires dependable teamwork and attention to

Qualifications

• Three years of advanced clerical or paraprofessional work.
• Associate's Degree may substitute for two years of experience.
• Excellent communication and cross-cultural skills.

Responsibilities

• Coordinate automated registration and reporting using designated software.
• Update constituent database with accurate contacts and biographical details.
• Develop relationships with alumni and friends via emails, calls, and meetings.
• Serve as primary contact and coordinator for designated events.
• Collaborate with stakeholders, vendors and participants for planning and follow-up.
• Develop event timelines, manage budgets and coordinate logistics (venue, catering, AV).
• Provide on-site support during events to ensure a positive attendee experience.
• Manage event logistics and support the university or alumni association’s event programs.
• Assist the Director with special projects, research, and reporting.

Skills

Effective communication

Cross-cultural communication

Education

Three years of advanced clerical/paraprofessional experience

Associate's Degree substitution for two years of experience

Tools

Database management software

Event management software

Job description

Indiana University of Pennsylvania is seeking a Management Technician to provide essential administrative and event-support services within the Office of University Events and Division of University Advancement. You will manage registrations, maintain databases, and coordinate alumni engagements, ensuring smooth, well-executed events with clear communication and strong stakeholder collaboration.

This role supports the director on special projects and requires dependable teamwork and attention to