Alumni & Engagement Assistant

North Carolina State University; United States; On-site; USD 35,000 - 59,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Retirement programs

Paid time off

12 Holidays Each Year

Tuition and Academic Assistance

Job summary

NC State University in Raleigh, NC is seeking an Alumni & Engagement Assistant to provide administrative support for alumni engagement and advancement activities. You will help coordinate events, manage schedules, and support communication with alumni, donors, and partners.

The role emphasizes attention to detail, collaboration with the CALS Advancement team, and the ability to handle multiple projects and deadlines in a dynamic university environment.

Qualifications

• Background in alumni engagement, advancement, development, or donor relations is preferred.
• Knowledge of advancement principles and donor stewardship is desirable.
• Ability to coordinate meetings, events, travel, or projects with multiple stakeholders.
• Experience with donor or constituent relationship management (CRM) systems is a plus.
• Strong written and verbal communications with ability to meet multiple deadlines.

Responsibilities

• Provide administrative support for alumni engagement and advancement activities.
• Coordinate board meetings, alumni events, and engagement activities.
• Develop project schedules, timelines, and reports to monitor progress.

Skills

Alumni engagement

Donor relations

CRM systems

Event coordination

Communication skills

Project management

Attention to detail

Education

High School Diploma or equivalent

Job description

Position Overview

Working Title: Alumni & Engagement Assistant
Anticipated Hiring Range: Commensurate with experience ($51,930 - $55,000)
Work Schedule: Monday - Friday, 8:00am - 5:00pm (nights and weekends as necessary)
Job Location: Raleigh, NC
Department: Agriculture Related Foundation

About The Department

The mission of the CALS College Advancement is to enhance, promote and support the academic programs, research and extension efforts of the College of Agriculture and Life Sciences (CALs). Within CALS Advancement is the NC Agricultural Foundation, Inc., a non-profit, 501c3 organization formed as a means of supporting agricultural research, extension and teaching activities in CALS . The CALS Advancement team works in close partnership with the central University Advancement Office and its partner colleges.

University Development

The mission of University Development within the Division of University Advancement at NC State is to raise philanthropic support for university goals and priorities that benefit our students, faculty, this campus, and ultimately, the state of North Carolina. The department includes the offices of Central Major Gifts, Corporate and Foundation Relations, and Gift Planning. At NC State, our advancement team takes a great deal of pride in our collaborative, supportive and collegial culture. We are committed to fostering a welcoming and respectful environment where every individual is valued and empowered to contribute to our shared success.

Wolfpack Perks and Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well‑being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

• Medical , Dental , and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Essential Job Duties

Help strengthen lifelong connections between the College of Agriculture and Life Sciences (CALS) and its alumni, donors, and partners. As the Alumni & Engagement Assistant, you will provide essential administrative and operational support for alumni engagement initiatives, events, and advancement activities that foster meaningful relationships and advance the college’s mission. You will serve as an integral member of the CALS Advancement team, balancing exceptional attention to detail with initiative to improve processes and deliver outstanding service.

Key Responsibilities

Administrative & Operational Support

• Provide comprehensive administrative support for alumni engagement and advancement activities, including managing calendars, scheduling meetings and appointments, preparing correspondence, overseeing projects, and coordinating daily office operations.
• Support departmental efficiency by identifying opportunities to improve administrative processes while maintaining accuracy, confidentiality, and professionalism.

Event & Board Coordination

• Coordinate board meetings, alumni events, and engagement activities by managing logistics, preparing materials, scheduling participants, and ensuring successful event execution.
• Arrange travel and related logistics for staff and guests in support of advancement and engagement initiatives.

Project Coordination & Communications

• Develop and maintain project schedules, timelines, reports, and other administrative resources to monitor progress and support departmental priorities.
• Collaborate with Advancement team members to provide responsive, high-quality service while supporting multiple projects and deadlines.

If you arean organized, detail-oriented professional who enjoys building relationships, coordinating events, and supporting meaningful engagement initiatives, we encourage you to apply. If you thrive in a collaborative environment, take pride in providing exceptional administrative support, and enjoy finding ways to improve processes while delivering outstanding service, we’d love to have you join the CALS Advancement team.

Other Responsibilities

• Other duties as assigned by supervisor or unit.
• An expectation of this position is to also travel on campus and in the local area to complete time-sensitive tasks.

Qualifications

Minimum Experience/Education

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Preferred Qualifications

• Background in alumni engagement, advancement, development, fundraising, donor relations, or related programs within a university, nonprofit, or similarly complex organization.
• Knowledge of advancement and development principles, donor stewardship, or alumni relations best practices.
• Demonstrated ability to coordinate meetings, events, travel, or projects involving multiple stakeholders and competing priorities.
• Proficiency with donor or constituent relationship management ( CRM ) systems
• Demonstrated success preparing professional correspondence, reports, presentations, or other communications while managing multiple deadlines with exceptional attention to detail.

Required License Or Certification

• Valid NC driver’s license or the ability to obtain within 60 days of start.

Valid NC Driver's License required Yes

Commercial Driver's License Required? No

Position Details

Position Number 00044132
Position Type SHRA
Position Classification Band Title Administrative Support Specialist
Position Classification Band Level Advanced
Position Classification Salary Range $ 34,602 - $ 58,870
Salary Grade Equivalency NC10
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.00
Appointment 12 Month Recurring
Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Non Mandatory - Emergency Event
Time Limited Position No

Visa Sponsorship

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.