University Program Associate

North Carolina State University; Raleigh (NC); On-site; USD 36,000 - 64,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

Flexible Spending Account

Retirement Programs

Life Insurance

Paid Time Off and Holidays

Tuition Assistance

Job summary

North Carolina State University is seeking a University Program Associate to serve as the office manager for the CALS College Advancement (CA) team in Raleigh. The role supports day-to-day operations, coordinating calendars, supplies, and HR facilitation to keep the office running efficiently.

The position requires a Bachelor's degree or equivalent experience. Proficiency in Word/Excel and calendar systems like Gmail is essential, with driving responsibilities as needed and a strong

Qualifications

• Bachelor's degree or equivalent combination of training and experience.
• Proficient in Word and Excel.
• Knowledge of Gmail or other calendar system.

Responsibilities

• Manage CALS College Advancement office operations.
• Supervise student workers and coordinate scheduling.
• Coordinate calendars, supplies, and HR-related tasks.
• Occasional driving for meetings and deliveries.

Skills

Communication

Organizational skills

Education

Bachelor's degree

Tools

Word

Excel

Gmail/Calendar

Job description

University Program Associate

Working Title: University Program Associate

Position Type: SHRA

Position Classification Band Title: University Program Associate

Position Classification Band Level: Journey

Position Classification Salary Range: $ 35,589 - $ 64,499

Anticipated Hiring Range: Commensurate with experience ($48,438 - $52,438)

Position Number: 00050772

Salary Grade Equivalency: NC09

Work Schedule: Monday - Friday, 8am - 5pm; some nights and weekends

Job Location: Raleigh, NC

Full Time Equivalent (FTE) (1.0 = 40 hours/week): 1.00

Appointment: 12 Month Recurring

Alternate Option: If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

About the Department

The mission of the Office of College Advancement (CA) is to enhance, promote, and support the academic programs, research and extension efforts of the College of Agriculture and Life Sciences (CALS). Within CA is the NC Agricultural Foundation, Inc. non-profit, 5013 organizations formed as a means of supporting agricultural research, extension, and teaching activities in the College of Agriculture and Life Sciences at North Carolina State University. The CALS Advancement team works in close partnership with the central University Advancement Office and its partner colleges.

Wolfpack Perks and Benefits

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Essential Job Duties

This position will serve as the overall office manager for CALS College Advancement (CA). This job is multi-faceted with the primary role of making it possible for other employees to function effectively and efficiently by handling many of the day to day operations of CA. This position is responsible for the organization and co-ordination of office operations, serving as supervisor to our student workers and as building liaison. Responsibilities include other administrative duties such as calendar coordination, supply ordering and maintenance, and human resource facilitation.

Other Responsibilities

• Occasional driving required for meeting, deliveries, etc.
• In addition to the core responsibilities of this role, there may be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department's operations.

Qualifications

Minimum Experience/Education: Bachelor's degree; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred Qualifications

• Proficient in Word and Excel.
• Knowledge of Gmail or other calendar system a must.
• Ability to explain and interpret information.
• Knowledge of UNC System and/or NC State University processes and protocols.
• Demonstrated understanding and application of university policies, procedures, and regulations, with regards to financials, human resource administration and business operations.

Required License or Certification

• Valid driver's license required.
• Valid NC driver's license or the ability to obtain within 60 days of start.

Other License Requirements

Valid NC Driver's License required: Yes

Commercial Driver's License Required? No

Recruitment Dates

Job Open Date: 09/16/2026

Earliest Close Date: 09/22/2026

Special Instructions

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Equal Opportunity Employment

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.