Alumni & Community Engagement Coordinator

Idyllwild Arts; Idyllwild (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

Idyllwild Arts is seeking an organized and inventive Alumni & Community Engagement Coordinator to help build a vibrant, connected community across generations and disciplines. Working with Advancement colleagues and campus partners, you will connect alumni, families, and supporters, organize meaningful programs, and ensure every interaction leads to ongoing relationship-building and accurate information.

The role is engagement-centered, contributing to philanthropy through relationships,

Qualifications

• Excellent relationship-building, project management, writing, scheduling, and follow-through skills.
• Proficiency with digital communication tools, spreadsheets, event-registration platforms, and CRM databases; strong attention to data quality and privacy.

Responsibilities

• Alumni Relations and Engagement: Implement an annual alumni and community engagement calendar with audience priorities, budgets, schedules, communications, and measures of participation and follow-up.
• Build relationships with graduates and Summer Program communities; reconnect alumni by class year, geography, and interests.
• Coordinate campus and regional alumni gatherings, receptions, exhibitions, performances, reunions, virtual programs, and volunteer activities; deliver hospitable experiences.

Skills

Relationship-building

Project management

Writing

Scheduling

Follow-through

Data privacy

Education

Bachelor’s degree or equivalent relevant experience

Tools

CRM databases

Event-registration platforms

Spreadsheets

Job description

We seek an organized and inventive Alumni & Community Engagement Coordinator to help build a vibrant, connected Idyllwild Arts community.Working closely with Advancement colleagues and campus partners, this person will make engagement tangible: connect alumni across generations and disciplines, bring families and supporters into campus life, organize meaningful programs, and ensure that every interaction is followed by consistent relationship-building and accurate information.The role is intentionally engagement-centered. It contributes to philanthropy through relationships, volunteer leadership, event participation, alumni discovery, and thoughtful coordination with fundraising colleagues; it does not carry the primary responsibility for closing major gifts.Location: Idyllwild, California; primarily campus-based, with occasional regional travelCORE RESPONSIBILITIESAlumni Relations and EngagementImplement an annual alumni and community engagement calendar with clear audience priorities, budgets, schedules, communications, and measures of participation and follow-up.Build relationships with Idyllwild Arts Academy graduates and relevant Summer Program communities; reconnect alumni by class year, geography, artistic discipline, and interests, including young and international alumni.Coordinate campus and regional alumni gatherings, receptions, exhibitions, performances, reunions, virtual programs, and volunteer activities; deliver distinctive, hospitable experiences without relying on costly large events.Develop opportunities for alumni to serve as mentors, speakers, professional connectors, visiting artists, volunteers, and advocates, working with the Academy and other departments under appropriate student-safety protocols.Family and Community EngagementSupport meaningful engagement of parents, former parents, and families with Advancement, Enrollment, Student Life, faculty, and event partners; coordinate communications and appropriate volunteer opportunities.Work with Marketing & Communications to source and share alumni stories, event invitations, digital updates, alumni accomplishments, and thoughtful calls to participate; maintain consistency of voice and brand.Relationship Management and Philanthropic SupportMaintain accurate alumni and engagement records in the Advancement CRM, including current contact information, attendance, volunteer interests, meaningful interactions, consent preferences, and timely follow-up tasks.Identify promising alumni, parent, and community relationships and share qualified referrals with frontline fundraisers; support annual giving and stewardship outreach without independently setting gift strategy or managing high-value solicitations.Events and Program AdministrationCoordinate event logistics, vendor arrangements, volunteer assignments, budgets, registration, guest experience, accessibility needs, and post-event evaluation with careful stewardship of resources.Produce concise monthly engagement reports using reliable metrics and feedback; track reach, new/reconnected constituents, repeat participation, volunteer involvement, and relationships advanced.Typically two to four years of relevant experience in alumni relations, community engagement, education, arts administration, events, customer or constituent relations, or nonprofit programs.Excellent relationship-building, project management, writing, scheduling, and follow-through skills; comfortable balancing logistics and interpersonal care.Proficiency with digital communication tools, spreadsheets, event-registration platforms, and contact or CRM databases; strong attention to data quality and privacy.Ability to work thoughtfully with students, faculty, alumni, families, artists, and community partners from a wide range of cultures and backgrounds.Interest in contemporary arts and education; experience with alumni programming, volunteer management, or international communities a plus.Bachelor’s degree or equivalent relevant experience; ability to work on campus and occasionally attend evening and weekend events, with schedule and overtime handled according to applicable law.WHAT SUCCESS LOOKS LIKEA dependable, well-attended calendar of high-value engagement opportunities tailored to alumni, families, and campus life.Accurate contact records; outreach, re-engagement, volunteer involvement, and thoughtfully documented follow-up.Visible collaboration among Advancement, the Academy, Summer Program, Enrollment, and Marketing & Communications.A growing pipeline of alumni and community advocates, mentors, potential supporters, and other meaningful institutional connections.OUR COMMITMENTIdyllwild Arts Foundation is an equal opportunity employer and is committed to an inclusive community. Employment is contingent upon completion of applicable school safety and background-check requirements. Reasonable accommodations are available in the application process and in employment in accordance with applicable law.