Alumni Communications Project Assistant

The Chronicle Of Higher Education, Inc.; Eugene (OR); Hybrid; USD 28,902 - 43,573; Full time

Job summary

The University of Oregon seeks an Alumni Communications Project Assistant in the University Advancement department. This regular, ongoing, full-time role supports communications projects, uses standard project management methodologies, and manages day‑to‑day project management software, organizing project information, blueprints, and request forms.

The assistant develops project timelines, follows up with internal stakeholders, provides project management training and technical support, and

Qualifications

• Three years of office experience, including two years at full performance level and experience generating documents.
• Lead work responsibility or coordination of office procedures.

Responsibilities

• Develop project timelines and follow up with internal stakeholders.
• Provide project management training and technical support.
• Document and organize project management processes under established guidelines.
• Balance short‑term requests with long‑term goals and priorities.

Skills

MS Office

Cloud-based tools

Written communication

Organizational skills

Interpersonal communication

Data-driven analysis

Diversity involvement

Software learning

Project management basics

Stakeholder coordination

Tools

Wrike

Job description

Alumni Communications Project Assistant

Department: University Advancement

Classification: Administrative Program Assist

Appointment Type and Duration: Regular, Ongoing

Salary: $20.98 - $31.63 per hour

FTE: 1.0

Hybrid eligible – located in Eugene or Portland, Oregon.

Position Summary

The Alumni Communications Project Assistant supports communications projects within the UOAA under the direction of the Director of Alumni Communications. The assistant assists with the successful delivery of assigned projects, supports the use of standardized project management methodologies, processes, and tools, and manages day‑to‑day project management software, organizing project information, blueprints, and request forms.

The assistant develops project timelines, follows up with internal stakeholders, provides project management training and technical support, and documents and organizes project management processes under established guidelines. The role requires balancing short‑term requests with long‑term goals and priorities, as well as excellent written and verbal communication skills and the ability to build positive working relationships across UOAA.

Minimum Requirements

• Three years of office experience, including two years at full performance level and experience generating documents.
• Lead work responsibility or coordination of office procedures.

Professional Competencies

• Ability to interact, communicate, and work effectively with individuals, recognizing and respecting the many and varied identities.
• Commitment to promoting and enhancing diversity, equity, and inclusion.
• Familiarity with project management principles.
• High competency in MS Office or similar software.
• Ability to use cloud‑based software tools for effective delivery of information.
• Ability to quickly and independently learn software tools.
• Proven aptitude for using data to measure and analyze effectiveness of systems and procedures.
• Excellent interpersonal and written communication skills; attention to detail.
• A high level of organization and outstanding customer service.
• Experience maintaining cooperative, respectful working relationships with staff, volunteers, and students from a wide range of backgrounds and perspectives in a service‑oriented environment.

Preferred Qualifications

• Experience working in project management software, such as Wrike (preferred).

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

Benefits

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website.

Equal Opportunity Employer

The University of Oregon is an equal‑opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, email us or call 541‑346‑5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy‑related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities, and employment practices as required by Title IX and other applicable laws and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.