Alaska Fisheries Permit Clerk — Licensing & Support

Alaska Manufacturing Extension Partnership; Juneau (AK); On-site; USD 42,000 - 58,000; Full time

Job summary

The Alaska Commercial Fisheries Entry Commission in Juneau is seeking a Permit Clerk 3 to review permit and vessel license applications, enter fees, and maintain licensing data. The position requires attention to detail and the ability to explain complex procedures to diverse backgrounds.

You will assist the public at the licensing counter, respond to inquiries about permits and regulations, operate the embossing machine, print receipts and decals, and keep archival files up to date.

Qualifications

• Working knowledge of business practices, correspondence and typing formats, including English grammar, spelling and punctuation.
• Ability to work independently and perform assigned duties with little supervision.
• Organize work and establish priorities, analyze situations accurately, read, comprehend and interpret written instructions, contracts, laws and regulations.
• Communicate clearly and explain complex procedures and requirements to individuals of widely varying backgrounds and cultures.
• Establish and maintain cooperative working relationships with others.
• Learn and use new word processing, spreadsheet and similar business software.
• Ability to operate office equipment and perform routine diagnostic or maintenance of commonly used equipment, such as computer printers, embossing machines, and facsimile machines.

Responsibilities

• Reviewing incoming permit and vessel license applications for completeness and enters application and fee information on the Revenue Accounting system.
• Uses word processing software to prepare correspondence necessary to resolve routine application problems.
• Updates permit data and operate the embossing machine used to issue permit cards.
• Updates vessel information and print vessel license receipts. Prepare vessel license decals and area stickers.
• Responds to a large volume of telephone inquiries about permit applications, general limited entry requirements and a variety of fishery issues and regulations.
• Assists the public at the licensing counter.
• Communicate clearly in writing and verbally explain complex procedures and requirements to individuals of widely varying backgrounds and cultures.
• Updates and monitors the archived and purged files.
• Scans the permanent licensing files.
• Be a backup for updating the computer system to accurately record filing and release of liens by the loan agencies and send appropriate documentation to the parties involved as well as processing certifications as needed.
• Assists with several off season projects such as; cleanup projects and reports.

Skills

Business practices & correspondence

Independent work

Prioritization & analysis

Clear communication

Cooperative relationships

Learn new software

Operate office equipment

Job description

The Alaska Commercial Fisheries Entry Commission in Juneau is seeking a Permit Clerk 3 to review permit and vessel license applications, enter fees, and maintain licensing data. The position requires attention to detail and the ability to explain complex procedures to diverse backgrounds.

You will assist the public at the licensing counter, respond to inquiries about permits and regulations, operate the embossing machine, print receipts and decals, and keep archival files up to date.