Commercial Fisheries Permit Clerk 3 (PCN 113001)

Alaska Manufacturing Extension Partnership; Juneau (AK); On-site; USD 42,000 - 58,000; Full time

Job summary

The Alaska Commercial Fisheries Entry Commission in Juneau is seeking a Permit Clerk 3 to review permit and vessel license applications, enter fees, and maintain licensing data. The position requires attention to detail and the ability to explain complex procedures to diverse backgrounds.

You will assist the public at the licensing counter, respond to inquiries about permits and regulations, operate the embossing machine, print receipts and decals, and keep archival files up to date.

Qualifications

• Working knowledge of business practices, correspondence and typing formats, including English grammar, spelling and punctuation.
• Ability to work independently and perform assigned duties with little supervision.
• Organize work and establish priorities, analyze situations accurately, read, comprehend and interpret written instructions, contracts, laws and regulations.
• Communicate clearly and explain complex procedures and requirements to individuals of widely varying backgrounds and cultures.
• Establish and maintain cooperative working relationships with others.
• Learn and use new word processing, spreadsheet and similar business software.
• Ability to operate office equipment and perform routine diagnostic or maintenance of commonly used equipment, such as computer printers, embossing machines, and facsimile machines.

Responsibilities

• Reviewing incoming permit and vessel license applications for completeness and enters application and fee information on the Revenue Accounting system.
• Uses word processing software to prepare correspondence necessary to resolve routine application problems.
• Updates permit data and operate the embossing machine used to issue permit cards.
• Updates vessel information and print vessel license receipts. Prepare vessel license decals and area stickers.
• Responds to a large volume of telephone inquiries about permit applications, general limited entry requirements and a variety of fishery issues and regulations.
• Assists the public at the licensing counter.
• Communicate clearly in writing and verbally explain complex procedures and requirements to individuals of widely varying backgrounds and cultures.
• Updates and monitors the archived and purged files.
• Scans the permanent licensing files.
• Be a backup for updating the computer system to accurately record filing and release of liens by the loan agencies and send appropriate documentation to the parties involved as well as processing certifications as needed.
• Assists with several off season projects such as; cleanup projects and reports.

Skills

Business practices & correspondence

Independent work

Prioritization & analysis

Clear communication

Cooperative relationships

Learn new software

Operate office equipment

Job description

This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.

The Alaska Department of Fish and Game, Commercial Fisheries Entry Commission is recruiting for a Permit Clerk 3 located in Juneau!

What you will be doing:

• Reviewing incoming permit and vessel license applications for completeness and enters application and fee information on the Revenue Accounting system.
• Uses word processing software to prepare correspondence necessary to resolve routine application problems.
• Updates permit data and operate the embossing machine used to issue permit cards.
• Updates vessel information and print vessel license receipts. Prepare vessel license decals and area stickers.
• Responds to a large volume of telephone inquiries about permit applications, general limited entry requirements and a variety of fishery issues and regulations.
• Assists the public at the licensing counter.
• Communicate clearly in writing and verbally explain complex procedures and requirements to individuals of widely varying backgrounds and cultures.
• Updates and monitors the archived and purged files.
• Scans the permanent licensing files.
• Be a backup for updating the computer system to accurately record filing and release of liens by the loan agencies and send appropriate documentation to the parties involved as well as processing certifications as needed.
• Assists with several off season projects such as; cleanup projects and reports.

Our mission, values, and culture:

Become a part of the Alaska Commercial Fisheries Entry Commission (CFEC) which works to conserve and maintain the economic health of Alaska's commercial fisheries by limiting the number of participating fishers. The Commission issues permits and vessel licenses to qualified individuals in both limited and unlimited fisheries and provides due process hearings and appeal processes for disputes related to permits and fisheries limitations.

If you spend most of your day doing something, it should inspire you! Be part of a positive environment where everyone thrives, and where knowledge sharing and mentorship are rewarded. As one of CFEC's Comm Fish Permit Clerks, you'll enjoy becoming an important and respected member in a small team environment, along with building relationships that inspire collaboration and communication.

The benefits of joining our team:

While the CFEC team does experience 'peak' seasons, we value a work-life balance! You'll be part of a small team where you'll enjoy opportunities to collaborate on some challenges and opportunities to work independently. You'll find plenty of support and encouragement to embrace training opportunities to accelerate your knowledge and your career, and readily available positive mentorship and support.

Who we are looking for:

Any combination of education and/or experience that provides the applicant with the core competencies in:

• Working knowledge of business practices, correspondence and typing formats, including English grammar, spelling and punctuation.
• Ability to work independently and perform assigned duties with little supervision.
• Organize work and establish priorities, analyze situations accurately, read, comprehend and interpret written instructions, contracts, laws and regulations.
• Communicate clearly and explain complex procedures and requirements to individuals of widely varying backgrounds and cultures.
• Establish and maintain cooperative working relationships with others.
• Learn and use new word processing, spreadsheet and similar business software.
• Ability to operate office equipment and perform routine diagnostic or maintenance of commonly used equipment, such as computer printers, embossing machines, and facsimile machines.

Special Note:

Valid Driver's License is required.

Under AS 39.25.110(D), the Commercial Fisheries Entry Commission (CFEC) is exempt from the provisions of the State Personnel Act, which includes the merit system and recruitment, and this position serves at the pleasure of the Governor.

REQUIRED DOCUMENTS

• Three (3) professional references with current contact information.
• A copy of two (2) most recent evaluations or letters of recommendation if evaluations are not available.
• Copies of all college transcripts, if using to meet minimum qualifications (unofficial copies are acceptable).

COVER LETTER

A cover letter is NOT required for this position. Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or within 48 hours of the close of this recruitment to the contact person listed below.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or [phone] in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements in order to be considered for employment at this time.

NOTICE

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'governmentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or [phone] if you are located in the Juneau area. Requests for information may also be emailed to [e-mail].

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

For specific information in reference to the position please contact the hiring manager: Suzanne Rumfelt, CFEC Licensing Section Leader, [e-mail], Phone: [phone]