ALASKA ADMINISTRATIVE ASSISTANT

Nabors in; Anchorage (AK); On-site; USD 45,000 - 65,000; Full time

Job summary

Nabors Alaska Drilling is seeking an Alaska Administrative Assistant (Finance) to provide day-to-day office support in the Anchorage office on-site. Staff coordination, document control, and travel arrangements are key responsibilities in a fast-paced environment serving remote field operations.

The role emphasizes confidentiality, organization, and proactive follow-through while collaborating with HR, Finance, IT, and field leadership.

Qualifications

• High school diploma or equivalent required; associate degree or additional business education preferred.
• Three or more years of office administration, executive support, operations coordination, or related experience preferred.
• Intermediate proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organization, prioritization, and follow-through with multiple deadlines.
• Clear written and verbal communication and a professional, service-oriented approach.
• Ability to handle confidential employee and business information with discretion.

Responsibilities

• Maintain organized, professional, and efficient day-to-day office operations.
• Welcome visitors, respond to inquiries, route calls, and coordinate access with internal contacts.
• Monitor shared communications and distribute mail, packages, and time-sensitive documents.
• Maintain office supplies, meeting rooms, and routine office-service schedules.
• Prepare correspondence, forms, presentations, spreadsheets, and meeting materials.
• Coordinate meetings, rooms, logistics, catering, and follow-up actions.
• Assist with travel arrangements, field visits, and workforce logistics with HR and Operations.
• Coordinate routine office purchases and vendor requests per company processes.
• Support recruiting, onboarding, training, and offboarding activities.
• Maintain records, reports, and document control; support audits and requests.

Skills

Organization

Communication

Confidentiality

Multitasking

Detail-oriented

Time management

Education

High school diploma or equivalent

Associate degree or admin education preferred

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Job description

ALASKA ADMINISTRATIVE ASSISTANT (Finance)

Job Description

The Office Administrator provides day-to-day administrative and operational support for Nabors Alaska Drilling. This role helps keep the Anchorage office organized, responsive, and running efficiently by coordinating office services, records, communications, meetings, travel, purchasing support, and routine employee administration.

The Office Administrator works closely with Human Resources, Operations, HSE, Training, Payroll, IT, Finance, field leadership, vendors, and employees. The position requires strong follow-through, sound judgment, confidentiality, and the ability to manage changing priorities in a fast-paced environment supporting remote field operations.

Location: Anchorage office, on-site. Remote or hybrid work is not anticipated.

Travel: Occasional local travel may be required. Periodic travel to Alaska field locations may be requested based on business needs.

Qualifications

• High school diploma or equivalent required; associate degree or additional business or administrative education preferred.
• Three or more years of office administration, executive support, operations coordination, or related experience preferred.
• Intermediate proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organization, prioritization, and follow-through, with the ability to manage multiple requests and deadlines.
• Clear written and verbal communication skills and a professional, service-oriented approach.
• Ability to handle confidential employee and business information with discretion.
• Accurate data entry, recordkeeping, proofreading, and document-control skills.
• Ability to work independently, identify issues, and coordinate timely resolution with the appropriate team.
• Experience supporting oil and gas, energy, construction, logistics, or another field-based operation.
• Experience with enterprise systems used for purchasing, expenses, travel, document management, HR, or payroll administration.
• Experience coordinating office facilities, vendors, employee events, or multi-department administrative workflows.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS

The physical demands and working conditions described below are representative of those that may be required to perform the essential functions of this position. Reasonable accommodation may be considered in accordance with applicable law.

• Primarily office-based work involving regular use of a computer, phone, and standard office equipment.
• Ability to remain in a stationary position for extended periods and occasionally move office supplies, files, or packages weighing up to 25 pounds.
• Ability to communicate effectively in person, by phone, and through electronic platforms.
• Must successfully complete all required pre-employment screenings, including drug and alcohol testing and background screening.
• Must possess and maintain a valid driver's license and be eligible for business travel within Alaska if travel is required.
• When traveling to field locations, must comply with site-specific safety, training, personal protective equipment, and access requirements.

CORE COMPETENCIES

• Organization Keeps records, schedules, and priorities accurate and current.
• Service Responds professionally and helps requests reach the right owner.
• Judgment Handles sensitive information and escalates appropriately.
• Communication Shares clear, timely, and complete information.
• Accountability Follows through and documents status and next steps.
• Adaptability Adjusts calmly to changing operational priorities.

Responsibilities

Office Administration & Front Office Support

• Maintain organized, professional, and efficient day-to-day office operations.
• Welcome visitors, respond to general inquiries, route calls and requests, and coordinate access with the appropriate internal contacts.
• Monitor shared office communications and distribute incoming mail, packages, and time-sensitive documents.
• Maintain office supplies, shared work areas, meeting rooms, and routine office-service schedules.
• Prepare correspondence, forms, presentations, spreadsheets, meeting materials, and other administrative documents.

Calendar, Meeting & Event Coordination

• Coordinate meetings, conference rooms, visitor logistics, catering, and related administrative details.
• Prepare agendas and materials, capture action items when requested, and help track follow-up responsibilities.
• Assist with employee meetings, training sessions, recruiting events, leadership visits, and office activities.

Travel & Operational Logistics

• Coordinate business travel arrangements, lodging, transportation, itineraries, and changes for employees and visitors as assigned.
• Provide administrative support for field visits, crew-related travel, and workforce logistics in coordination with Operations and HR.
• Maintain accurate travel records and communicate confirmed arrangements and changes to the appropriate stakeholders.

Purchasing, Invoice & Expense Support

• Coordinate routine office purchases and vendor requests in accordance with company processes and approval requirements.
• Collect supporting documentation for purchase orders, invoices, expense reports, and cost tracking.
• Follow up with requestors, vendors, Finance, or other internal teams to resolve incomplete or inconsistent documentation.
• Maintain organized records of office orders, service requests, invoices, and recurring vendor activity.

Employee & HR Administrative Support

• Assist with scheduling, document collection, communications, and logistics for recruiting, onboarding, training, and offboarding activities.
• Prepare routine employee documents and maintain administrative trackers while protecting confidential information.
• Help coordinate new-hire readiness, including office access, equipment requests, orientation materials, and required appointments.
• Route employee questions to HR, Payroll, Benefits, IT, Training, HSE, or Operations as appropriate without providing guidance outside the role's authority.

Records, Reporting & Document Control

• Maintain accurate electronic and hard-copy records in accordance with document-retention, confidentiality, and access requirements.
• Update administrative trackers, contact lists, rosters, schedules, reports, and shared resources.
• Review documents for completeness and accuracy and follow up on missing information.
• Support audits, records requests, and routine reporting by locating and organizing requested documentation.

Facilities, IT & Vendor Coordination

• Submit and monitor routine facilities, building-access, equipment, and IT service requests.
• Coordinate with property management, vendors, IT, HSE, and internal stakeholders regarding office repairs, inspections, deliveries, and service needs.
• Help maintain office readiness, including meeting spaces, shared equipment, emergency information, and posted notices.

Continuous Improvement & Team Support

• Identify opportunities to simplify administrative processes, improve templates, and strengthen documentation practices.
• Provide backup administrative coverage and support special projects as assigned.
• Perform other duties as assigned.

About Us

Nabors is a leading provider of advanced technology for the energy industry. With operations in about 20 countries, Nabors has established a global network of people, technology and equipment to deploy solutions that deliver safe, efficient and responsible hydrocarbon production. By leveraging its core competencies, particularly in drilling, engineering, automation, data science and manufacturing, Nabors aims to innovate the future of energy and enable the transition to a lower carbon world.