Airport Station Admin – Ground Operations

swa; Nashville (TN); Sur place; USD 23 000 - 30 000; Plein temps

Résumé du poste

Southwest Airlines in Nashville is seeking a Station Administrative Coordinator to help keep the airport running smoothly. You will help new employees get started, manage badges, keys, paychecks, and parking passes, and track supplies, schedules, and paperwork.

The role involves handling phone calls, reports, and money while staying organized and solving problems quickly to assist Airport Operations Teams and Leaders in keeping the station on track.

Qualifications

• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook required.
• Strong organizational and multitasking abilities.
• Attention to detail and ability to handle confidential information.

Responsabilités

• Provides friendly service and maintains positive relationships with internal and external Customers to resolve questions, discrepancies and procedural problems within established timeframes
• Develop and maintain understanding of Ground Operations and effective relationships with Ground Ops partner departments
• General clerical tasks such as filing, distribution of documents, answering phones, mail processing, etc.
• Responsible for station financials including verification of monies received from Station Sales, preparation of bank deposits, reconciliation and maintenance of petty cash
• Processes, verifies, balances and reconciles expense reports, invoices and Leader's purchasing cards as needed to prepare for accounts payable; audits and provides balancing report to Leader weekly
• Orders, maintains, distributes and audits all accountable documents
• Prepares and coordinates station level pass requests
• Maintains station and staff phone lists, org charts, conference room schedules, etc.
• Responsible for maintaining the integrity of confidential, proprietary, and sensitive Company and personal information, including Employee files to ensure compliance with company guidelines
• Maintains and archives historical records by documenting changes and revisions to materials
• Serves as primary resource for ensuring Internal Customer Care notifications are completed
• Disseminates correspondence and information as required through Company email and board mail
• Procurement and distribution of Station supplies
• Miscellaneous station duties such as coordination of station keys, badge distribution, parking administration, etc.
• Provides support for cross-departmental projects through communication and meeting coordination

Connaissances

Microsoft Office

Word

PowerPoint

Outlook

Excel

Description du poste

Southwest Airlines in Nashville is seeking a Station Administrative Coordinator to help keep the airport running smoothly. You will help new employees get started, manage badges, keys, paychecks, and parking passes, and track supplies, schedules, and paperwork.

The role involves handling phone calls, reports, and money while staying organized and solving problems quickly to assist Airport Operations Teams and Leaders in keeping the station on track.