Airport Operations Administrative Coordinator

swa; Sacramento (CA); On-site; CAD 64,000 - 92,000; Full time

Job summary

Southwest Airlines is seeking a Station Administrative Coordinator to keep the airport running smoothly. You will organize schedules, manage badges, keys, paychecks and parking passes, and support reporting, calls, and money handling to ensure teams stay on track.

This role emphasizes strong MS Office skills, attention to detail, and the ability to work with minimal supervision while protecting confidential information and supporting cross-department initiatives.

Qualifications

• Proven ability to maintain organized records and schedules.
• Strong teamwork and communication with internal/external stakeholders.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide friendly service and maintain relationships with customers and colleagues.
• Perform general clerical tasks: filing, phones, mail, and scheduling.
• Support station financials, deposits, and accounting tasks as needed.
• Prepare station passes, maintain contact lists, org charts and schedules.
• Coordinate cross-department projects and meeting materials.
• Produce routine and special reports evaluating status of operations.

Skills

Organizational skills

Team player

Self-motivated

Discretion with confidential info

Tools

Microsoft Office

Job description

Southwest Airlines is seeking a Station Administrative Coordinator to keep the airport running smoothly. You will organize schedules, manage badges, keys, paychecks and parking passes, and support reporting, calls, and money handling to ensure teams stay on track.

This role emphasizes strong MS Office skills, attention to detail, and the ability to work with minimal supervision while protecting confidential information and supporting cross-department initiatives.