Airport Station Admin & Operations Coordinator

Southwest Airlines Co.; Nashville (TN); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Flight benefits

401(k) match

Profit sharing

Health insurance

Immediate health coverage

Job summary

Southwest Airlines Co. is seeking a Station Administrative Coordinator for our Nashville station. This role keeps the airport running smoothly by helping new employees, managing badges, keys, paychecks, parking passes, and handling supplies, schedules, and paperwork.

You’ll support Airport Operations Teams and Leaders by staying organized and solving problems quickly. The position requires strong Microsoft Office skills, 1+ year of related experience, and the ability to work early mornings,

Qualifications

• Proficiency with Microsoft Office products (Word, PowerPoint, Outlook, Excel).
• Ability to manage time and priorities effectively under pressure.
• Self-motivation with minimal supervision.
• Good judgement with confidential information.
• Ability to solve problems and influence outcomes.
• Experience supporting cross-department projects.
• Active listening and organized note-taking for meetings.
• Strong written and verbal communication across levels.
• Ability to multitask and maintain accuracy.
• Event planning and coordination abilities.
• Ability to follow leadership direction.

Responsibilities

• Provides friendly service and maintains positive relationships with internal and external customers to resolve questions and issues.
• Develop and maintain understanding of Ground Operations and related departments.
• General clerical tasks: filing, distributing items, answering phones, mail processing.
• Manage station financials and deposits, reconcile and audit expenses as needed.
• Process, balance and audit expense reports and invoices for accounts payable.
• Order and distribute station documents and passes.
• Prepare station level pass requests and maintain staff lists and schedules.
• Maintain confidentiality of sensitive information and employee records.
• Archive historical records and support cross-department projects and meetings.
• Prepare and coordinate reporting for operations and non-operational procedures.
• May perform other duties as directed by leadership.

Skills

MS Office suite

Prioritization

Self-motivation

Confidentiality

Problem solving

Cross-functional

Active listening

Communication skills

Multitasking

Event planning

Leadership alignment

Education

High School Diploma or GED

1+ years of relevant work experience

Administrative experience

Job description

Southwest Airlines Co. is seeking a Station Administrative Coordinator for our Nashville station. This role keeps the airport running smoothly by helping new employees, managing badges, keys, paychecks, parking passes, and handling supplies, schedules, and paperwork.

You’ll support Airport Operations Teams and Leaders by staying organized and solving problems quickly. The position requires strong Microsoft Office skills, 1+ year of related experience, and the ability to work early mornings,