Airport Emergency Planning Coordinator

City of Cleveland; Cleveland (OH); On-site; USD 65,000 - 90,000; Full time

Job summary

The City of Cleveland is seeking an Airport Emergency Planning Coordinator to lead planning, budgeting, and program administration for airport emergency preparedness initiatives. The role supervises staff, coordinates with city departments and external partners, and develops reports and plans to improve readiness.

Responsibilities include maintaining the Airport Emergency Plan, conducting drills, coordinating with stakeholders, and ensuring program policies meet regulatory requirements; a

Qualifications

• Bachelor's Degree in Business, Public Administration, Social Sciences, or closely related field preferred.
• Two (2) years of any equivalent combination of education, training and experience in program administration required.
• Must be able to lift and carry 30 pounds; Valid State of Ohio Driver's License required.

Responsibilities

• Assists in development and maintenance of the Airport Emergency Plan.
• Coordinates with internal and external stakeholders in emergency, irregular operation, and business continuity planning.
• Assist in the design, training and conducting of emergency exercises and drills.
• Performs QA/QC to ensure administrative and procedural activities meet goals.
• Coordinates development of emergency procedures manual, policies, SOPs, checklists, and contact lists.
• Researches and assesses resource solutions to optimize emergency preparedness.
• Represents the airport system’s interests in emergency planning alliances with regulators and partners.
• Presents to stakeholders about emergency preparedness initiatives and mission.

Skills

Program administration

Budget management

Stakeholder coordination

Education

Bachelor's degree in Business/Public Administration or related field

Job description

Airport Emergency Planning Coordinator

Under administrative direction, is responsible for planning and administering a specific project or program for a City department. Serves as the administrative supervisor on projects or programs. Plans, assigns, supervises, and reviews activities of subordinate personnel. Monitors the project or program's operating budget and assists in the annual preparation of same. Designs, implements, and monitors procedures utilized in program evaluation. Develops and secures commitments from other City departments and agencies to provide services to program participants. Provides technical assistance or reviews program policies and procedures. Maintains current information and oversees the preparation of project status reports. Prepares financial and narrative reports and program applications. Communicates project/program status and information to municipal officials and/or public and private entities. May supervise employees assigned to the respective project. Performs other related duties as required.

Bachelor's Degree from an accredited four-year college or university in Business or Public Administration, Social Sciences, or closely related field preferred. Two (2) years of any equivalent combination of education, training and experience in program administration required. Must be able to lift and carry thirty (30) pounds. Valid State of Ohio Driver's License required.

Responsibilities:

• Assists in the development and maintenance of the Airport Emergency Plan.
• Coordinates with internal and external stakeholders in the development of airport emergency, irregular operation response, and business continuity plans.
• Assist in the designs, training and conducting of emergency exercises and drills.
• Performs quality assurance and quality control initiatives in order to ensure administrative and procedural activities undertaken fulfill goals.
• Coordinates the development of the emergency procedures manual, policies, standard operating procedures, checklist, and various emergency notification contact lists.
• Researches, recommends, procures and assesses resource solutions (people, equipment, services, software, etc.) that will optimize overall emergency preparedness.
• Represents the airport system’s interests in the alliance of emergency and irregular response plans with regulators, support agencies and other internal and external stakeholders.
• Presents to stakeholders about emergency preparedness initiatives and mission.
• Develops and maintains liaisons with municipalities, county departments, and similar entities in order to facilitate plan development, response effort coordination, and the exchange of personnel and equipment.
• Serves as one of the organizations representatives for various state and countywide emergency management meetings.
• Keeps informed on current Emergency Management issues, trends, risks, and vulnerabilities.
• Reports to the Airport Emergency Operations Center (AEOC) and assists coordinating activities during an emergency. Assists in maintaining the readiness of the AEOC for response.
• Assists with budget development and assists with section procurements including ordering supplies/materials, services, manages requisitions and payments.
• Performs other related duties as required.

Preferred Qualifications:

• One year of full-time, paid experience working in an airport environment.
• Experience working in an EOC.
• The successful completion of the FEMA Professional Development Series, Advanced Professional Series through FEMA, Homeland Security Exercise and Evaluation Program (HSEEP) (E/L/K0146) and current versions of IC S-300 and IC S-400.

Core Competencies: Managing Programs or Projects Programs

• Technology Management: Keeps up to date on technological developments. Makes effective use of technology to achieve results. Ensures access to, and security of, technology systems.
• Financial Management: Understands the organization’s financial processes, as related to their role. Prepares, justifies, and administers the program budget; or assists with these duties. Oversees, or assists with, procurement and contracting to achieve desired results. Monitors expenditures and uses cost-benefit thinking to set priorities.
• Creativity / Innovation: Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new, efficient/effective programs/processes.
• Partnering: Develops networks and builds alliances; collaborates across boundaries to build strategic relationships and achieve common goals.

Projects

• Team Building: Inspires and fosters team commitment, spirit, pride, and trust. Facilitates cooperation and motivates team members to accomplish group goals.
• Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
• Technical Credibility: Understands and appropriately applies principles, procedures, requirements, regulations, and policies related to specialized expertise relevant to their division.
• Accountability: Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for mistakes. Complies with established control systems and rules.
• Decisiveness: Makes well-informed, effective, and timely decisions, even when data are limited or solutions produce unpleasant consequences; perceives the impact and implications of decisions.
• Influencing / Negotiating: Persuades others; builds consensus through give and take; gains cooperation from others to obtain information and accomplish goals.

Manages Self

• Integrity/Honesty: Behaves in an honest, fair, and ethical manner. Shows consistency in words and actions. Models' high standards of ethics.
• Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
• Continual Learning: Assessing and recognizing own strengths and weaknesses; pursues self-development.
• Resilience: Deals effectively with pressure; remains optimistic and persistent, even under adversity. Recovers quickly from setbacks.
• Oral Communication: Makes clear and convincing oral presentations. Listens effectively; clarifies information as needed.
• Written Communication: Writes in a clear, concise, organized, and convincing manner for the intended audience.
• Flexibility: Is open to change and new information; rapidly adapts to new information, changing conditions, or unexpected obstacles.
• Problem Solving: Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations.

The City's guiding principles are as follows: Placing Clevelanders at the Center, Empowering Employees to Do Purposeful Work, Defining Clear and Pragmatic Objectives, Leading with Trust and Transparency, Striving for Equity in All We Do, and Embracing Change. All City employees are responsible for embracing and carrying out these principles in all that they do.

https://www.clevelandohio.gov/city-hall/departments/human-resources/total-rewards