Airport Asset Management Coordinator

City of Cleveland; Cleveland (OH); On-site; USD 60,000 - 76,000; Full time

Job summary

City of Cleveland seeks an Airport Asset Management Coordinator to lead the citywide asset management program for PCs, laptops, and tablets, including software licenses. You will help turn strategy into action, log purchases, track inventory, and oversee disposal of city property.

The role requires a Bachelor’s degree in a related field and at least four years of asset management experience, plus proficiency with Microsoft Office. Experience with Procore is preferred.

Qualifications

• Bachelor's degree in Computer Science, Business Administration, Logistics, or related field.
• Four years of full-time paid experience in asset management.
• Substitution: two years of any equivalent combination of education, training and experience may substitute for each year of college education lacking.

Responsibilities

• Develop and maintain asset management system and coordinate across departments.
• Log and track all purchase orders for IT hardware/software citywide.
• Oversee disposal process and final disposition of city property.
• Verify asset records with physical inventories and data integrity.
• Provide training on document control policies and procedures.

Skills

Asset management

Project coordination

Documentation

Data entry

Education

Bachelor's degree in Computer Science, Business Administration, Logistics, or related field

Tools

Procore

Microsoft Office Suite

Job description

Airport Asset Management Coordinator

Manages the implementation of the City of Cleveland's asset management strategy for PCs, Laptop, and Tablet hardware including associated software products and licenses. Is responsible for developing and maintaining the asset management system and its coordination, planning, investigation, design, and documentation. Works across all areas of the City of Cleveland in the development and evolution of the asset management strategy and is able to turn the strategy into action. Logs and tracks all purchase orders relating to the purchase of information technology hardware/software citywide. Oversees the process of disclosing excess, requesting the disposal instructions, and effecting the disposal of City of Cleveland property. Oversees the process of properly identifying all City of Cleveland hardware/software and other resources. Is responsible for the inventory, control, and reporting of all information technology resources citywide, through the life cycle of all hardware/software. Oversees the process of moving all types of City of Cleveland information technology property. Maintains a record for each capitalized item in a centralized database which shows and controls all City of Cleveland property furnished to or otherwise acquired by the City of Cleveland. Verifies the correctness of asset records by conducting physical inventories. Verifies required hardware configurations and set up and checks out PC hardware and software products/licenses prior to delivery to end users and maintains an inventory of installed hardware and software. Oversees the process of properly closing out the property elements of a contract. Coordinates, schedules, oversees content and delivery methodology for all General Fund Information Technology training initiatives including internal/external trainers, training facility maintenance and preparation, and class scheduling. Maintains a list of substitute trainers. Provides annual budget estimates for the operating budget and any expected budget impacts. Performs other job-related duties as required. Bachelor's Degree in Computer Science, Business Administration, Logistics, or related field from an accredited four-year college or university required. Four years of full-time paid experience in the area of asset management required. (Substitution: Two years of any equivalent combination of education, training and experience may substitute for each year of college education lacking.) Must be computer proficient and have experience in the setup of PC hardware and loading PC software. Must be knowledgeable in Microsoft Office Suites. Project management is desirable. Must be able to lift and carry a minimum of 50 pounds. Valid State of Ohio Driver’s License required.

Additional Requirements:

• Must successfully complete a Transportation Security Administration (TSA) 10-year fingerprint-based Criminal History Records Check and employment background check and Security Threat Assessment.
• Must be able to pass a pre-employment physical and drug test.
• Must be proficient in the Microsoft Office Suite, particularly Excel and PowerPoint.
• Availability for on-call support and occasional after-hours work for critical system maintenance.

Preferred Qualifications:

• Five years of full-time, paid experience working in an airport environment.
• Experience in utilizing project management tools, business writing, research and professional communication skills (i.e. white paper summaries, presentations, charts/graphs, etc.).
• Technology Management: Keeps up to date on technological developments. Makes effective use of technology to achieve results. Ensures access to, and security of, technology systems.
• Creativity / Innovation: Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new, efficient/effective programs/processes
• Partnering: Develops networks and builds alliances; collaborates across boundaries to build strategic relationships and achieve common goals.

Duties & Responsibilities

Project Coordinator performs and supports:

Document Control:

• Develop and implement document/data management solutions focusing on document control and record management and retention.
• Administers data/document management applications.
• Establish and implement well-defined procedures and guidelines for all functions of document management and retention.

Airport Asset Management Coordinator

• Perform quality assurance and control checks to ensure data and documents are properly classified and stored.
• Receive, track, and monitor documents using standard document management programs to register documents, maintain databases, and produce logs, transmittals, and other reports as required.
• Enter data and produce reports using other standard office automation or department specific computer applications. Initiates and replies to routine correspondence related to area of responsibility.
• Maintains current knowledge of record retention requirements and verifies retention requirements, long-term storage or disposal of appropriate documents.
• Provide document retrieval assistance to customers.
• Responsible for training staff and workforce on Document Control policies and procedures.
• Coordinates with various sections and contractors on document requirements, document retrieval and change management processes.
• Promotes and ensures compliance with occupational health and safety management policies, procedures, and programs to minimize employee accidents and to promote a safe work environment. Prepares accident and injury reports as necessary.
• Extract data from or Input data in the Procore Construction Management system.
• Manages documents in Procore and other programs used by the Department.

Facilities Modification Permit Process:

• Oversees the Facilities Modification Permit process for all intended improvements to the Department of Port Control facilities including but not limited to:
  • Receives the FMP application and supporting documentation.
  • Distributes the application and supporting documentation for technical review.
  • Review any questions or comments and follow up to have them addressed.
  • Requests and collects required information necessary to issue a notice to proceed.
  • Issues a Notice to Proceed.
  • Coordinates with Inspectors for project oversight and ensures work was completed according to the approved scope of work.
  • Collects and archives as-built drawings, as required.
  • Coordinates to have as-built information integrated into building models.

Additional Responsibilities:

• Collaborates with leadership on the development and implementation of standard operating procedures (SOPs) and policies.
• Performs other related duties as required.

https://www.clevelandohio.gov/city-hall/departments/human-resources/total-rewards

The City's guiding principles are as follows: Placing Clevelanders at the Center, Empowering Employees to Do Purposeful Work, Defining Clear and Pragmatic Objectives, Leading with Trust and Transparency, Striving for Equity in All We Do, and Embracing Change. All City employees are responsible for embracing and carrying out these principles in all that they do.