Aircraft Registration Specialist (Limited Duration)

State of Oregon; Salem (OR); On-site; USD 39,000 - 53,000; Full time

Job summary

The Oregon Department of Aviation is hiring an Office Specialist 2 – Aircraft Registration Specialist (Limited Duration) in Salem to manage aircraft registrations and provide comprehensive administrative support. The role involves data entry, payments processing, and maintaining financial records while delivering excellent customer service.

This limited duration appointment ends no later than June 30, 2027 and may become permanent.

Qualifications

• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
• OR
• An associate’s degree in any field.
• OR
• An equivalent combination of education and experience.

Responsibilities

• Access and enter data in aircraft registration database.
• Provide administrative support as needed.
• Process payments over the phone and in person.
• Assist with collection efforts for aircraft registration, including sending letters and making collections calls.
• Maintain financial records for aircraft registration.
• Send annual airport license billings.
• Process certificates and licenses.
• Process agency mail, answer telephone calls and order office supplies.
• Provide customer service in person, via email and over the phone.

Skills

Clerical experience

Keyboarding

Word processing

Customer service

Verbal/written communication

Education

Associate degree

Tools

Microsoft Office

Outlook

Excel

Word

Job description

Position Title
Aircraft Registration Specialist (Limited Duration)

Initial Posting Date
09/23/2026

Application Deadline
09/30/2026

Agency
Oregon Department of Aviation

Salary Range
$3,515 - $4,738

Position Type
Employee

Job Description

Office Specialist 2 – Aircraft Registration Specialist (Limited Duration)

Oregon Department of Aviation

Administration

Salem

The Role
Join our administrative team as an aircraft registration specialist! In this role, you will register all aircraft in Oregon and provide administrative and clerical assistance for the department by running reports, processing payments, maintaining financial records and more. If you are driven and have excellent customer service skills, apply for this exciting opportunity today!
This is a limited duration appointment that is expected to end on or before June 30, 2027. Limited duration appointments are benefits eligible and have a designated maximum length of service. This position has the potential to become permanent.
The Oregon Department of Aviation enables and advocates for a safe and efficient aviation system that connects communities and drives economic growth. We encourage people from all backgrounds and abilities to apply for our positions.

Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.

A Day In The Life

• Access and enter data in aircraft registration database.
• Provide administrative support as needed.
• Process payments over the phone and in person.
• Assist with collection efforts for aircraft registration, including sending letters and making collections calls.
• Maintain financial records for aircraft registration.
• Send annual airport license billings.
• Process certificates and licenses.
• Process agency mail, answer telephone calls and order office supplies.
• Provide customer service in person, via email and over the phone.
• Work is performed in a typical office environment and includes frequent interaction with customers.
• To request a copy of the position description, which includes all duties and working conditions, please email [e-mail].

What’s In It For You

• Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Aviation.
• Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying.
• The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.
• Public Service Loan Forgiveness opportunity!

Minimum Qualifications

Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.

OR

An associate’s degree in any field.

OR

An equivalent combination of education and experience.

What We’d Like To See

• Demonstrated ability to effectively communicate verbally and in writing to a diverse customer base.
• Experience working as part of a team.
• Proficient in Microsoft Office programs (Outlook, Word, Excel).
• Demonstrated ability to enter and edit financial information accurately.

Additional Information

• We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required (e.g., STEM Optional Practical Training (OPT) Extension).
• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.
• We may use this recruitment to fill multiple or future vacancies.
• We will conduct name-based criminal background checks on final candidates, including current ODAV employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.
• You will be represented by the Service Employees International Union (SEIU).

ODAV is an Equal Employment Opportunity and Aff… We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.

Aviation, Administrative Support, Customer Service