Office Specialist

oregon; Bend (OR); On-site; USD 39,000 - 53,000; Full time

Benefits offered by this job

Public Service Loan Forgiveness

Job summary

The Oregon Department of Transportation is seeking an Office Specialist in Bend. This role provides administrative and customer service support for Region 4, coordinating with regional teams and headquarters to ensure smooth operations for crews and divisions.

The position requires clerical experience, attention to detail, and the ability to manage calendars, inquiries, and documentation. Applicants should be prepared for occasional overtime and travel as needed.

Qualifications

• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
• OR an associate degree in any field.
• OR an equivalent combination of education and experience.

Responsibilities

• Provide receptionist, administrative and clerical support for the region office.
• Assist with timekeeping, invoicing and contract administration.
• Make travel arrangements and manage calendars.
• Order supplies, manage inventories and process mail.
• Answer questions and direct inquiries from the public.
• Assist with hiring processes and prepare paperwork for personnel actions.
• Work is performed in an office environment and may require occasional overtime and travel.

Skills

MS Office Suite

Adobe

SharePoint

Accounting software

Time management

Verbal communication

Written communication

Scheduling & planning

Customer service

Keyboarding

Education

Associate degree

Tools

Online postal tools

Job description

Initial Posting Date: 09/28/2026

Application Deadline: 10/05/2026

Agency: Department of Transportation

Salary Range: $3,515 - $4,738

Position Type: Employee

Position Title: Office Specialist

Office Specialist 2 – Office Specialist

Oregon Department of Transportation

Delivery and Operations Division – Region 4

Headquarters / Administrative Unit

Bend

The role:

We’re looking for an office specialist in Bend who will provide administrative and customer service support for Region 4: central Oregon. In this role, you’ll work closely with other administrative staff to assist region and maintenance districts and to ensure the smooth flow of services between crews and headquarters.

We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.

Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.

A day in the life:

• Perform receptionist, administrative and clerical duties for the region office.
• Assist with timekeeping, invoicing and contract administration.
• Make travel arrangements.
• Manage calendars and schedule meetings, conference rooms and vehicles.
• Order supplies and equipment, manage inventories and process mail.
• Process and maintain records.
• Answer questions and direct inquiries from the public.
• Assist with hiring processes and prepare paperwork for personnel actions and position updates.
• Work is performed in an office environment and may require occasional overtime and travel.
• To request a copy of the position description, which includes all duties and working conditions, please email [e-mail].

What’s in it for you:

• Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.
• Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying.
• The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.
• Public Service Loan Forgiveness opportunity!

Minimum qualifications:

Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.

OR

An associate degree in any field.

OR

An equivalent combination of education and experience.

What we’d like to see:

If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience and education to help us decide who will move forward.

• Proficiency with office technology such as Microsoft Office (Word, Outlook, Excel), Adobe, SharePoint, accounting and other software.
• Basic financial and administrative knowledge or experience.
• Experience preparing and processing certified mail using online postal tools.
• Experience scheduling, coordinating and planning meetings.
• Experience communicating effectively verbally and in writing with different individuals.
• Effective time management skills.

Additional information:

• We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension].
• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.
• We may use this recruitment to fill multiple or future vacancies.
• We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.
• You will be represented by the Service Employees International Union (SEIU).

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.

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Administration, reception, front desk, office assistant