Aircraft Records Specialist

Gridiron Air; Fort Worth (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Gridiron Air is seeking an Aircraft Records Specialist to manage aircraft records, ensuring accuracy, compliance, and accessibility, supporting safety and reliability in operations.

The role requires collaboration with Engineering, Materials, and Maintenance Programs, familiarity with Trax MRO, and willingness to work nonstandard hours and travel as needed.

Qualifications

• Bachelor's degree in aviation or related field or 2 years related experience.
• 1 year experience in aircraft maintenance records filing and oversight.
• Attention to detail and commitment to data accuracy.
• Experience with Aircraft records software applications (e.g. Trax MRO).
• Thorough understanding of airworthiness directives, time controlled and life limited parts records review and management.
• Airline part 121 record keeping and/or maintenance experience.

Responsibilities

• Maintain accurate aircraft records through scanning, labeling/indexing, and filing.
• Utilize MIS for data entry, flight times, and audits for accuracy.
• Ensure timely and accurate processing of data entry on all aircraft, engine, and APU maintenance documentation.
• Conduct historical research and prepare reports as requested.
• Respond to employee queries for records retrieval.
• Maintain accurate Repair Overhaul Provider component repair files.
• Ensure accuracy of MIS concerning Life Limited Parts and Time Limits.
• Collaborate with Engineering, Materials, and Maintenance Programs to track airframe requirements and components.
• Promote safety culture and follow SMS in daily duties.

Skills

Collaboration

Aviation regulations knowledge

Multitasking

Organizational skills

Communication skills

SMS knowledge

Education

Bachelor's degree in aviation or related field

2 years related experience in lieu of degree

Tools

Trax MRO

Job description

A FAR Part 121 Supplemental Air Carrier, Gridiron Air is a leading charter airline specializing in customized flight solutions using its fleet of Boeing 777-200ER aircraft. We are committed to delivering new levels of safety, hospitality, and operational excellence to the charter market. Our talented flight and cabin crew operate across the globe, 365 days a year. These talented team members are supported by dedicated professionals out of our corporate office - including our state-of-the-art Operations Control Center and world-class Maintenance Operation - located at AFW, Perot Field Fort Worth Alliance Airport, in Fort Worth, Texas. Flexibility is required to meet the needs of our business and will require evening and weekend availability, when needed.

Gridiron expects its employees to conduct business honestly and ethically wherever operations are maintained. We strive to improve our services, products, and processes consistently and will maintain a reputation for safety, reliability, service, operational excellence, integrity, diversity, and inclusion. Our employees are expected to adhere to high standards of business and personal integrity as a representation of our business practices at all times, consistent with their duty of loyalty to the company. In addition, Gridiron Air expects all its employees to uphold a work environment that ensures Safety, Security, Quality, Responsibility, and value for all our employees, clients, customers, and other stakeholders.

SUMMARY

The Aircraft Records Specialist will be responsible for the meticulous management of aircraft records, ensuring accuracy, compliance, and accessibility. This position contributes to Gridiron Air's commitment to safety, reliability, and operational excellence.

RESPONSIBILITIES AND DELIVERABLES

• Maintain accurate aircraft records through scanning, labeling/indexing, and filing
• Utilize the Management Information System (MIS) for data entry, flight times, and random audits for accuracy
• Ensure timely and accurate processing of data entry on all aircraft, engine, and APU maintenance documentation
• Conduct historical research and prepare reports as requested
• Respond to employee queries for records retrieval
• Maintain accurate Repair Overhaul Provider component repair files
• Ensure the accuracy of the MIS concerning Life Limited Parts and Time Limits
• Collaborate with Engineering, Materials, and Maintenance Programs to ensure proper tracking of airframe requirements and components
• All employees are expected to be well-versed in the Gridiron Air Safety Management System (SMS). They should be proficient in carrying out duties in line with their training and participation in the SMS. Moreover, they are encouraged and supported to identify and report safety hazards, detect safety shortcomings, and voice safety concerns within the operation, thus promoting a proactive safety culture
• May perform other responsibilities as assigned based on business needs and shifting company priorities.

QUALIFICATIONS

• Bachelor's degree in aviation field or 2 years of related experience In lieu of degree
• 1 year experience in aircraft maintenance records filing and oversight
• Attention to detail and commitment to data accuracy
• Experience with Aircraft records software applications (e.g. Trax MRO)
• Thorough understanding of airworthiness directives, time controlled and life limited parts records review and management
• Airline part 121 record keeping and/or maintenance experience
• Commitment to upholding Gridiron Air's standards of business and personal integrity
• Self-motivation and ability to work nonstandard hours, and travel as needed

KSA's (Knowledge, Skills and Abilities)

• Ability to collaborate effectively with cross functional teams
• Knowledge of aviation regulations and compliance
• Multitasking skills in a fast-paced production environment
• Strong ability to handle high stress situations, complex standards, and rigorous schedules Strong organizational and communication skills
• Knowledge of Safety Management System Principles

Gridiron Air LLC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.