AIC - Document Coordinator

Aquatech International; Canonsburg (Washington County); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Paid time off

Company-paid holidays

401K plan

Job summary

Aquatech has an immediate need for a full-time Document Coordinator to work in our Canonsburg, PA office. The role is non-exempt and requires proficiency in MS Word, Outlook, Excel, and Adobe.

Responsibilities include maintaining document control records, verifying data accuracy, and coordinating with engineering teams to resolve discrepancies. Prior related experience is preferred.

Qualifications

• Two (2) years’ experience in Administrative / Document Control.
• Proficient in use of MS Word, Outlook, Excel, and Adobe.
• Associates Degree (preferred), High School Diploma or GED equivalent required.

Responsibilities

• Compile and maintain control records and related files to release drawings and engineering documents.
• Examine documents, such as drawings, change orders, and specifications to verify data.
• Confer with document originators or engineering liaison personnel to resolve discrepancies and ensure quality documents.
• Post changes to control records and notify affected departments.
• Maintain accurate databases and lifecycle history of all numbered documentation.
• Set up and maintain projects' master document registers on prescribed software.
• Manage and record the throughput of project documentation from internal departments, clients, and suppliers.
• Perform clerical work and screen mail as needed.

Skills

Document control

Administrative skills

Education

Associates Degree (preferred)

High School Diploma or GED

Tools

MS Word

Outlook

Excel

Adobe

Job description

At Aquatech, we tackle the challenges of water scarcity and complexity by leveraging technology, expertise, and financing to deliver comprehensive solutions that reduce carbon and recycled water footprint. As a leading global provider of water and process technology solutions, we help the world's most recognized companies achieve their sustainability and operational goals by implementing innovative approaches for water reuse, desalination, minimal and zero liquid discharge, and critical minerals recovery. Our work catalyzes the transition toward a more sustainable future and showcases our commitment to addressing water's role in climate adaptation. Learn more at www.aquatech.com

Aquatech has an immediate need for a full-time Document Coordinator to work in our Canonsburg, PA office location. Document Coordinator will perform the duties described in the job description below and will be considered a Non-Exempt employee. Must be proficient in computer software and can learn additional specific software.

Minimum Qualifications / Experience:

• Two (2) years’ experience in Administrative / Document Control
• Proficient in use of MS Word, Outlook, Excel, and Adobe.
• Associates Degree (preferred), High School Diploma or GED equivalent required.
• Experience working in a related engineering company in a similar position is a plus

Job Description:

• Compile and maintain control records and related files to release, drawings, and engineering documents to manufacturing, subcontractors and other operating departments.
• Examine documents, such as drawings, change orders, and specifications to verify completeness and accuracy of data.
• Confer with document originators or engineering liaison personnel to resolve discrepancies and ensure good quality documents.
• Post changes to computerized or manual control records, release documents and notify affected departments.
• Maintains related files.
• May prepare requests for reproduction of documents
• May operate reproduction equipment
• Maintain accurate databases and execute all transactions recording the origination and life cycle history of all numbered documentation using the company data control applications.
• Set up and maintain projects' master document registers on prescribed software
• Manage and record the throughput of project documentation from internal departments, clients, and suppliers
• Take responsibility for Project document archiving processes
• Perform clerical work; screen mail and compose correspondence based on general instruction, as needed
• Additional Responsibilities as assigned.

Skill Requirements:

Knowledge of Microsoft Office (Word and Excel)

Aquatech offers a comprehensive benefits package, including paid time off, company-paid holidays, and a 401K plan (all benefits are based on eligibility).

Essential Functions:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above and below represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Physical Job Demands:

Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, limited walking and standing.

Qualifications

Minimum Qualifications / Experience:

• Two (2) years’ experience in Administrative / Document Control
• Proficient in use of MS Word, Outlook, Excel, and Adobe.
• Associates Degree (preferred), High School Diploma or GED equivalent required.
• Experience working in a related engineering company in a similar position is a plus .