AI Strategy and Implementation Coordinator

Virginia's Community College System; Richmond (VA); Hybrid; USD 85,000 - 95,000; Full time

Job summary

Virginia’s Community College System is seeking an AI Strategy and Implementation Coordinator to lead system-wide AI initiatives. You will coordinate with colleges and governance bodies to advance AI use cases, policy, education, workforce integration, communications, and vendor coordination.

The role emphasizes cross-functional collaboration, program governance, and strategic communication to ensure responsible implementation across the system.

Qualifications

• Understanding of AI tools and applications in higher education.
• Governance processes, responsible technology implementation, and cross-functional facilitation.
• Strong communication, collaboration, organization, and stakeholder-engagement skills across multiple governance layers.
• Ability to synthesize policy, technology, and implementation information into accessible guidance.
• Project tracking, data interpretation, progress reporting, and strategic communications management.
• Commitment to ethical, safe, student-centered digital innovation.
• Proficiency with Microsoft 365, Teams, SharePoint, and Excel.

Responsibilities

• Serve as system-level coordinator for implementation of the VCCS AI Strategic Plan.
• Foster engagement across colleges and align initiatives with governance structures.
• Monitor progress, performance measures, and promote consistent implementation.
• Collaborate with IT, Teaching and Learning, Workforce, Student Support, Institutional Research, College AI Leads, and Communities of Practice.

Skills

AI strategy

Cross-functional collaboration

Policy and governance

Communication & stakeholder engagement

Project tracking & reporting

Ethical, safe, responsible digital创新

Microsoft 365 / Teams / SharePoint / 

Excel

Education

Relevant education and experience

Tools

Microsoft 365

Teams

SharePoint

Excel

Job description

Working Title AI Strategy and Implementation Coordinator Role Title Prog Admin Specialist III Role Code 19213-SW FLSA Exempt Pay Band 06 Position Number 261R0070 Agency VCCS-System Office Division System Office (Div) Work Location Richmond (City) - 760 Hiring Range $85,000 to $95,000 annually Emergency/Essential Personnel No EEO Category 2-Professionals Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Yes Does this position have a bilingual or multilingual skill requirement or preference? No

Work Schedule

Monday – Friday, 40 hours per week. Potential for hybrid telework options.

Sensitive Position No Job Description

Virginia’s community colleges have a 50-year track record of educational excellence and innovation to serve the needs of our citizens and strengthen the Commonwealth’s economy. When Virginia’s General Assembly established the Virginia Community College System in 1966, the need for a comprehensive system was well known. Over the two decades after the end of World War II, leaders in government, business, professional sectors, and academia had called for a new approach to providing educational opportunity. A key concern was Virginia’s ability to develop a skilled and knowledgeable workforce to expand the state’s economy. Today our community colleges give every Virginian the opportunity to gain a quality education. With 23 colleges on 40 campuses located throughout the state, Virginia’s Community Colleges are committed to serving Virginia families, helping them acquire the knowledge and skills to seize the opportunities of today and tomorrow.

The AI Strategy and Implementation Coordinator serves as the system-level coordinator and functional connector for implementation of the VCCS AI Strategic Plan. The position fosters engagement across colleges, aligns initiatives with governance structures and the four strategy pillars, monitors progress and performance measures, and promotes consistent, responsible implementation across the system. The coordinator works cross-functionally with Information Technology, Teaching and Learning, Workforce, Student Support, Institutional Research, College AI Leads, and Communities of Practice to advance AI use cases, policy, education, workforce integration, communications, training resources, the AI Playbook, and vendor coordination activities.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

KSA’s Required:

• Understanding of AI tools and applications in higher education, including instructional, operational, student-support, and workforce-aligned use cases.
• Knowledge of governance processes, responsible technology implementation, change management, and cross-functional facilitation.
• Strong communication, collaboration, organization, and stakeholder-engagement skills across faculty, staff, college leaders, governance bodies, and executive leadership.
• Ability to synthesize complex policy, technology, and implementation information into accessible and actionable guidance.
• Skill in project tracking, data interpretation, progress reporting, strategic communication, and management of multiple priorities.
• Commitment to ethical, safe, responsible, and student-centered digital innovation.
• Proficiency with standard project and communication tools, including Microsoft 365, Teams, SharePoint, and Excel.

Education And Experience Required

A combination of relevant education and experience that provides the knowledge, skills, and abilities needed to perform the position’s functions successfully. Demonstrated experience leading or coordinating large-scale or systemwide technology, academic, workforce, digital-transformation, or strategic implementation initiatives.

Additional Considerations

• Familiarity with AI policy, risk frameworks, ethical AI principles, and emerging technology trends.
• Experience supporting Communities of Practice, faculty learning communities, professional development, or systemwide communications.
• Knowledge of community college, multi-institution, or statewide higher education environments.
• Experience working in or with a community college system or another multi-institution educational environment. Prior experience with AI governance, digital strategy implementation, innovation programs, stakeholder engagement, professional development, or strategic communications at a system or statewide level.

Operation of a State Vehicle No Supervises Employees No Required Travel

Travel as required to colleges and System Office.

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.