AI Recruitment Operations / ATS Specialist

Santriya Technologies; United States; Remote; USD 70,000 - 120,000; Full time

Job summary

Santriya Technologies Ltd is seeking an AI Recruitment Operations / ATS Specialist to own the recruitment process, ATS/CRM data quality and AI-enabled workflow automation. The role aims to help recruiters work faster with consistent controls and reporting, while maintaining privacy, retention and audit requirements.

You will design and maintain recruitment stages, templates, fields and integrations, and build dashboards to monitor funnel, source, time, quality and workload.

Responsibilities

• Configure and maintain recruitment stages, templates, fields, approvals and integrations.
• Design AI-assisted workflows for intake, search support, communication and summarization with clear human checkpoints.
• Monitor data quality, duplicate records, stale stages and reporting completeness.
• Maintain privacy, retention, consent, access and audit requirements.
• Build recruitment dashboards for funnel, source, time, quality and workload.
• Test system/release changes and maintain user guidance and product documentation.
• Investigate automation failures, bias risks or incorrect AI outputs and coordinate fixes.
• Train recruiters on safe, effective use of ATS and approved AI tools.

Job description

Job Summary

Santriya Technologies is seeking an AI Recruitment Operations / ATS Specialist to own recruitment process, ATS/CRM data quality and AI-enabled workflow automation so recruiters can work faster with consistent controls and reporting.

Product & documentation operating model

You will be assigned one or more company products, client solutions or operational services. The approved product documentation, SOPs, policies, process maps, knowledge articles, release notes, controls, scripts and AI runbooks are the source of truth. Use only approved enterprise AI tools to retrieve, summarize, draft, classify, prioritize or automate work. Validate material AI outputs against current documentation and authoritative system data, record exceptions, and escalate conflicts or missing guidance. Do not invent product features, prices, customer entitlements, engineering limits, regulatory positions or safety instructions.

Key Responsibilities

• Configure and maintain recruitment stages, templates, fields, approvals and integrations.
• Design AI-assisted workflows for intake, search support, communication and summarization with clear human checkpoints.
• Monitor data quality, duplicate records, stale stages and reporting completeness.
• Maintain privacy, retention, consent, access and audit requirements.
• Build recruitment dashboards for funnel, source, time, quality and workload.
• Test system/release changes and maintain user guidance and product documentation.
• Investigate automation failures, bias risks or incorrect AI outputs and coordinate fixes.
• Train recruiters on safe, effective use of ATS and approved AI tools.

AI-enabled ways of working

• Use approved GenAI copilots, enterprise search/RAG, analytics and workflow agents to reduce repetitive work and improve decision preparation.
• Keep prompts, outputs and automated actions within approved data-access, confidentiality and retention rules.
• Correct inaccurate summaries, classifications or recommendations before they become customer, operational or system records.
• Feed recurring AI errors, knowledge gaps and process friction into product, documentation and control improvement.

Human accountability

AI is a copilot, not the accountable decision-maker. The role holder remains responsible for judgement, quality, privacy, security and appropriate escalation. Credit, fraud blocking, legal/regulatory, financial advice, safety-critical, clinical, employment and other high‑impact decisions must follow delegated authority and required human review.

Success Measures

• Recruiter administration time reduces
• ATS data/report quality improves
• Workflow adoption increases
• Privacy and AI control exceptions reduce