AI Operations Specialist

Fidelistech; Annapolis (MD); On-site; USD 95,000 - 135,000; Full time

Job summary

Fidelistech in Annapolis, MD seeks a highly organized, security-cleared professional to provide administrative and operational support in a government/military environment. You will synthesize meeting minutes, coordinate with JCWA offices, and analyze inputs supporting USCYBERCOM capability requirements.

Proficiency in DTS, JIRA, Confluence, and Microsoft Office is essential. You will work with senior leaders and diverse stakeholders to ensure timely, quality deliverables and travel logistics

Qualifications

• Requires active TS.SCI with CI Poly and government/military experience.
• Experience providing administrative or operational support in a government or military environment.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Experience taking meeting minutes and synthesizing information into actionable summaries.
• Coordinate with program offices, users, DoD organizations, academia, national labs, and DARPA.
• Analyze and provide input for activities fulfilling USCYBERCOM capability requirements.
• Familiarity with the Defense Travel System (DTS) or similar travel systems.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Proficiency with Confluence and JIRA.
• Ability to work with senior leaders and diverse stakeholders.
• Monitor QA and ensure products meet quality standards.
• Experience inspecting documentation for quality and alignment.
• Experience in dynamic operations environment to meet objectives.
• Experience with JIRA, ETMS2, and WMS.
• Write SOPs, outline steps and processes for tasks.
• Provide clear, accurate reporting to senior leaders.
• Communicate across teams and backgrounds including PMs, financial managers, and technical teams.
• Strong translator of complex information.
• Attention to detail.
• Coordinate across diverse agencies and stakeholders.
• Vendor-neutral posture and ability to coordinate across agencies.
• Manage meetings and travel for staff and leadership using DTS.
• Translate minutes into talking points and deliverables for senior leaders.

Responsibilities

• Provide administrative or operational support in a government or military environment.
• Coordinate with JCWA program offices, users, DoD organizations, academia, national labs, and DARPA.
• Analyze inputs for USCYBERCOM capability requirements.
• Prepare, review and submit travel authorizations and vouchers (on DTS).
• Attend meetings, take detailed minutes, and translate into action items and deliverables.
• Report to senior leaders with clear, accurate information.
• Coordinate and manage official travel for staff and leadership using DTS.

Skills

Administrative support

Organizational skills

Meeting minutes

Stakeholder coordination

USCYBERCOM capability inputs

Security clearance TS.SCI with CI Poly

JIRA

Confluence

Microsoft Office

Education

Bachelor's degree in Project Management/Business/ Economics/ Political Science/ CS/ Engineering/ Law/ Finance/Accounting/Strategic Intelligence

Tools

JIRA

Confluence

Microsoft Office

DTS

ETMS2

WMS

Job description

Must have active TS.SCI with CI Poly

Must have experiences and skills:

• Experience providing administrative or operational support in a government or military environment.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Experience taking meeting minutes and synthesizing information into actionable summaries
• Coordinate with subordinate JCWA program offices, users and community stakeholders, other DoD organizations, academia, national labs, and Defense Advanced Research Projects Agency (DARPA).
• Analyze and provide input for activities that fulfill USCYBERCOM capability requirements through participation in cyberspace-related developmental activities across the Service Cyber Components and USCYBERCOM portfolio.
• Familiarity with the Defense Travel System (DTS) or similar government travel systems
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Proficiency with Confluence and JIRA
• Ability to work effectively with senior leaders and diverse stakeholders
• Monitor quality assurance and ensure products meet established quality standards before delivery.
• Demonstrated experience inspecting documentation for quality, completeness, and strategic alignment.
• Experience in dynamic operations environment to ensure short- and long-term objectives are met.
• Experience with JIRA, ETMS2, and WMS.
• Writing standard operating procedures to include initiation of outlining steps and processes for completing tasks within an organization.
• Provide clear, accurate, and timely reporting to senior leaders.
• Communicate across teams and various backgrounds including government PMs, financial managers, and technical teams at various levels.
• Strong communicator with the ability to synthesize complex information.
• Strong attention to detail.
• Ability to unify disparate teams, simplify complexity, and drive consistent processes.
• Ability to enforce clarity and accountability.
• Strong strategic judgment.
• Comfortable influencing without direct authority.
• Calm under pressure, decisive operator who works holistically across portfolio with shown strategic judgement and strong, effective communicator.
• Demonstrated experience influencing cross-functional teams.
• Ability to quickly learn mission context and translate information into operational decisions.
• Relentless prioritization.
• Vendor-neutral posture.
• Ability to coordinate across diverse stakeholders and agencies.
• Manages tasks while building standard operating procedures to simplify government work. Experience with JIRA/WMS/ETMS2 needed.
• Possesses and applies expertise on multiple complex work assignments. Assignments may be broad in nature, requiring originality and innovation in determining how to accomplish tasks. Operates with appreciable latitude in developing methodology and presenting solutions to problems. Contributes to deliverables and performance metrics.
• Coordinate and manage general officer–level meetings, including scheduling,
• agendas, read-aheads, and logistics
• Attend meetings as required and take detailed, accurate minutes
• Translate meeting minutes into clear talking points, action items, and deliverables
• for senior leaders and staff
• Track decisions and follow‑on actions to ensure timely completion
• Coordinate and manage all official travel for staff and leadership using the
• Prepare, review, and submit travel authorizations and vouchers (on DTS)
• Track, maintain, and update engagement requests on behalf of the Chief AI Officer
  

Experience: 7+ years experience with a Bachelors Degree in one the following :

Project Management, Business Management, Economics, Political Science, Computer Science, Engineering, Law, Finance/Accounting, Strategic Intelligence or related discipline.