AI-Driven Webinar & Live Events Manager

Single Grain LLC; United States; Remote; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical/dental/vision

Flexible PTO

MacBook + home-office stipend

Remote-first culture

Job summary

Single Grain LLC is seeking a Marketing Project Manager to run our virtual and in-person events end-to-end. You will own the event calendar, ship two internal webinars and one partner webinar each month, and host two founder-style dinners per quarter, driving pipeline with measurable outcomes.

You’ll build airtight project plans, run speaker checks, launch promo sequences, and implement AI workflows for registration, reminders, and KPI dashboards, reporting weekly to the CEO and collaborating

Qualifications

• 3–5 years running B2B demand-gen webinars / events that produced real pipeline
• Demonstrated AI automations beyond copy-paste (Zapier-like)
• Fluent in HubSpot, Zoom or Streamyard, project boards (Asana), and basic funnel math
• Ruthless project manager—drives cross-functional teams without direct authority
• Remote-first with 3+ hours overlap with US Pacific; LATAM time zones welcomed

Responsibilities

• Own the event calendar — 2 internal webinars + 1 partner webinar per month, 2 live dinners per quarter
• Build airtight project plans, run speaker tech checks, launch promo sequences, and execute day-of logistics
• Spin up AI workflows for registration, reminders, post-event nurture, and KPI dashboards—then iterate
• Hit ≥ 1 SQL per webinar; log and attribute pipeline in HubSpot
• Secure venues, negotiate co-marketing swaps, manage lean events budget
• Publish retro decks within 48 hrs: lessons, funnel metrics, and next-sprint optimizations
• Report weekly to the CEO; partner with Sales & RevOps

Skills

B2B events

AI automations

HubSpot

Zoom/Streamyard

Asana

Clear communication

Remote coordination

Tools

HubSpot

Zoom

Streamyard

Asana

Job description

Own 3+ webinars a month and 2 live dinners a quarter—automate everything, hit SQL targets, and turn every event into a measurable pipeline.

About Single Grain LLC

Single Grain is a fast-moving, AI-driven digital marketing agency helping top brands like Amazon and Uber grow through Paid Media, SEO, Content, and Creative — powered by a lean, high-performing team focused on smart, impactful work.

Description

Put “I manage events with AI” as the first line of your cover letter or email subject. Applications missing this line won’t be reviewed.

We’re hunting for a values-obsessed, AI-forward Marketing Project Manager who will run Single Grain & Karrot.ai’s virtual and in-person events end-to-end. You’ll ship two internal webinars and one partner webinar every month, plus two founder-style dinners per quarter—then prove impact by surfacing at least one sales-qualified meeting from each webinar. If you love Gantt charts, Zapier agents, hot-seat panels, and hard numbers, keep reading.

This role is perfect for a mid-senior individual contributor who herds cross-functional cats, speaks in SQL dollars, and automates the boring bits before anyone asks.

Who We Are

Single Grain is an award-winning growth-marketing agency trusted by Amazon, Uber, and Salesforce. Our podcasts top 140 million downloads, our blog hits 200 k monthly visitors, and 140 k marketers follow us on YouTube. We move fast, expect a lot, and weave AI into everything—paid media, creative, strategy, recruiting, ops. If you’re bluntly honest, self-directed, and relentless about results, you’ll fit right in.

What You’ll Do

• Own the event calendar —2 internal webinars + 1 partner webinar per month, 2 live dinners per quarter (company solo or co-hosted).
• Build airtight project plans, run speaker tech checks, launch promo sequences, and execute day-of logistics without drama.
• Spin up AI workflows (Zapier, Lindy, n8n, GPT chains) for registration, reminders, post-event nurture, and KPI dashboards—then iterate.
• Hit ≥ 1 SQL per webinar ; log and attribute pipeline in HubSpot.
• Secure venues, negotiate co-marketing swaps, and manage a lean events budget—escalating only spends over threshold.
• Publish retro decks within 48 hrs: lessons, funnel metrics, and next-sprint optimizations.
• Report weekly to the CEO; partner tightly with Sales & RevOps.

Primary KPIs

• Event Cadence - 3 webinars / month, 2 dinners / quarter—100 % on schedule
• Pipeline - ≥ 1 SQL per webinar (≥ 36 SQLs / yr) with dollar attribution in HubSpot
• Zero-Miss Execution - 100 % on-time launches, ≤ 2 % no-show caused by ops errors
• AI Efficiency - ≥ 25 % prep-time savings per quarter documented via new automations

Requirements

• 3-5 yrs running B2B demand-gen webinars / events that produced real pipeline—show us the deck.
• Demonstrated AI automations beyond ChatGPT copy-paste (Zapier / Lindy / custom GPT flows).
• Fluent in HubSpot, Zoom or Streamyard, project boards (Asana), and basic funnel math.
• Ruthless project manager—keeps risks logs, drives cross-functional teams without authority.
• Clear, concise communicator who thrives on blunt feedback.
• Remote-first—but must overlap ≥ 3 hrs with U.S. Pacific; LATAM time zones welcomed.
• Bonus: experience negotiating sponsors / partners for co-branded events.

A Bad Fit Looks Like

• “AI” means manually pasting prompts every time.
• Talks percentages, not pipeline dollars.
• Needs step-by-step directions; waits for permission.
• Misses deadlines or blames tech glitches.

Benefits

• Salary: DOE
• Medical / dental / vision for U.S. teammates; stipend elsewhere.
• Flexible PTO.
• MacBook + home-office stipend.
• Remote-first, high-autonomy culture that rewards shipping and learning fast.