AI-Driven Executive Assistant & Engagement Manager (Remote)

Mindmaven, LLC.; United States; Remote; USD 11,000 - 21,000; Full time

Job summary

Mindmaven is seeking AI-enabled Executive Assistants / Engagement Managers to work remotely across the United States. You will go beyond traditional support, leveraging automation, tool integrations, and AI prompt engineering to boost efficiency, improve workflows, and support executive decision-making.

You’ll not only manage tasks but also optimize systems and help executives operate at a higher level using modern technology.

Qualifications

• At least 1 year of Executive Assistant experience in Financial, Tech, Legal, VC, or startup environments.
• At least 1 year of graveyard shift experience (Required).
• At least 1 year of remote work experience (Required).
• Fluent in English (written and spoken).
• Intermediate proficiency in Google Workspace and/or Microsoft Office.
• Strong experience with Asana, Slack, Zoom.
• Familiarity with automation tools (Zapier, Make, etc.).
• Experience using AI tools and prompt engineering (Highly preferred).
• Proficiency in managing email and calendar via Gmail or Outlook.
• Typing speed of at least 60 WPM.
• Philippine-based (Required).

Responsibilities

• Calendar and schedule management.
• Email and inbox management.
• Meeting coordination and follow-ups.
• Task and time management.
• CRM and database management.
• Research and reporting.
• Project coordination.
• Executive support as needed.
• Use AI tools to draft emails, summarize information, and improve workflows.
• Apply prompt engineering techniques to get high-quality outputs from AI tools.
• Identify repetitive tasks and automate processes where possible.
• Set up and manage tool integrations (e.g., Zapier, Make, API-based workflows).
• Optimize workflows across tools like Asana, Slack, Notion, Google Workspace, CRM systems.
• Maintain and improve internal systems for efficiency and scalability.
• Support executives in leveraging AI for decision-making and productivity.

Skills

Self-confident

Clear communication

Detail-oriented

Continuous learning

Proactive thinker

Problem solver

Reliability

Strong writer

Active listening

AI-first mindset

Tools

Asana

Slack

Zoom

Google Workspace

Microsoft Office

Zapier

Make

Notion

CRM systems

Job description

Mindmaven is seeking AI-enabled Executive Assistants / Engagement Managers to work remotely across the United States. You will go beyond traditional support, leveraging automation, tool integrations, and AI prompt engineering to boost efficiency, improve workflows, and support executive decision-making.

You’ll not only manage tasks but also optimize systems and help executives operate at a higher level using modern technology.