AI & Automation Admin & Operations Coordinator

University of Rochester

San Antonio (TX)

On-site

USD 45,000 - 64,000

Full time

3 days ago

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Job summary

The University of Rochester is seeking an administrative support professional to provide comprehensive support to the AI & Automation team. You will manage calendars for the Senior Director, coordinate meetings, travel, and communications, and assist with budget and financial tasks.

The role interacts with senior leadership and external partners to ensure smooth operations. Ideal candidates will have an Associate's degree and at least three years of related experience, strong Microsoft Office

Qualifications

Associate's degree and 3 years of progressively responsible experience in administrative support.
Or equivalent combination of education and experience.
Proficiency with Microsoft Suite, FileMaker Pro, virtual collaboration tools (Zoom, Box), Adobe, etc.

Responsibilities

Calendar and Meeting Coordination: manages complex calendars for the Senior Director and teams; schedules meetings and prepares materials.
Administrative and Office Support: handles correspondence, documents, travel, records, and logistics.
Project and Workflow Coordination: tracks timelines and maintains project documentation; supports delivery of services.
Reporting and Data Support: assists in collecting data for reports and summaries, supports decision-making.
Financial and Administrative Processing: processes expense reports, reimbursements, and invoices; basic budget tracking.