AHD Unit Secretary

Alameda Health Sytem; Alameda, Northern (CA, KY); Hybrid; USD 54,000 - 59,000; Part time

Job summary

The Alameda Health System is seeking an AHD Unit Secretary for the Alameda Hospital unit. The role provides clerical support, patient record management and effective communication across care teams on the unit.

Open to current Alameda Health System employees only, this per diem, hourly position offers a pay range of $39.36–$42.49 per hour and a comprehensive benefits program. Duties include transcription of orders, chart maintenance, confidentiality and orientation of new staff.

Qualifications

• High School graduate or GED.
• One year of experience in an acute care or sub-acute setting as a unit secretary/clerk or Certified Nursing Assistant with knowledge of medical terminology.

Responsibilities

• Provides clerical services to and facilitates the communication for the hospital unit to which he/she is assigned.
• Prepares and maintains accurate and readable designated unit records.
• Transcribes doctor's orders to Kardex and MAR; completes requisitions and chart forms; faxes orders and enters orders by computer.
• Maintains patient charts and ensures proper disposition of orders; maintains confidentiality.
• Maintains unit desk area and assists in orientation of new personnel.

Skills

Medical terminology

Clerical skills

Communication

Education

High School diploma or GED

Job description

AHD Unit Secretary Internal Only

Available to current Alameda Health System employees only

• Alameda, CA
• Alameda Hospital
• AHD Telemetry
• Services As Needed / Per Diem - Varies
• $39.36 - $42.49/hr
• Req #: 44712-33248
• FTE: 0.01
• Posted: September 17, 2026

SUMMARY

The AHD Unit Secretary is responsible for performing general secretarial and receptionist duties on the hospital unit to which he/she is assigned. Performs related duties as assigned.

DUTIES & ESSENTIAL JOB FUNCTIONS

NOTE: The following are the duties performed by employees in this classification, however, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification.

1. Provides clerical services to and facilitates the communication for the hospital unit to which he/she is assigned.
2. Prepares and maintains accurate and readable designated unit records.
3. Accurately and efficiently prepares, maintains and assures proper disposition of patient charts including filing patient test results, histories and physicals. All test results files to be initialed and dated.
4. Transcribes doctor's orders to Kardex and MAR as indicated and completes all necessary requisitions and chart forms. Faxes orders to appropriate departments in a timely manner and completes order entry by computer.
5. Reviews patient charts to assure that all doctor's orders have been noted.
6. Maintains inventory standards for patient care and stationary supplies.
7. Facilitates communication between nursing staff, physicians, patient's relatives, visitors and other departments and relays information to appropriate persons. On units with intercom systems, answers patient calls and directs requests where necessary.
8. Maintains confidentiality of all information regarding patients and all aspects of their hospitalization.
9. Maintains organization of unit desk area.
10. Participates in the unit orientation of new personnel.

PAY RANGE

Pay range: $39.36 - $42.49/hr

The pay range for this position reflects the base pay scale for the role at Alameda Health System. Final compensation will be determined based on several factors, including but not limited to a candidate’s experience, education, skills, licenses and certifications, departmental equity, applicable collective bargaining agreements, and the operational needs of the organization. Alameda Health System also offers eligible positions a generous comprehensive benefits program.

MINIMUM QUALIFICATIONS

Education: High School graduate or GED. Minimum Experience: One year of experience in an acute care or sub-acute setting as a unit secretary/clerk or Certified Nursing Assistant with knowledge of medical terminology.