AHD Unit Secretary

Alameda Health System; Alameda (CA); On-site; USD 54,000 - 59,000; Full time

Job summary

Alameda Health System is seeking an experienced Unit Secretary to perform general secretarial and receptionist duties on the hospital unit. The role supports patient care teams by transcribing orders, maintaining charts, and coordinating communication between staff and families.

A high school diploma or GED and familiarity with medical terminology are required, with at least one year of relevant experience.

Qualifications

• High School diploma or GED required.
• One year of experience in an acute care or sub-acute setting as a unit secretary/clerk or Certified Nursing Assistant with knowledge of medical terminology.

Responsibilities

• Provides clerical services to and facilitates communication for the hospital unit.
• Prepares and maintains designated unit records.
• Maintains patient charts, ensuring correct disposition and timely entry of orders.
• Transcribes doctor orders to Kardex and MAR, and completes requisitions and chart forms.
• Reviews patient charts to confirm orders are noted.
• Maintains inventory of patient care and stationary supplies.
• Facilitates communication among nursing staff, physicians, patients' relatives, visitors and other departments.
• Maintains confidentiality of patient information.
• Organizes unit desk area and participates in orientation of new personnel.

Skills

Clerical skills

Medical terminology

Communication

Multitasking

Education

High School Diploma/GED

Job description

Summary

The AHD Unit Secretary is responsible for performing general secretarial and receptionist duties on the hospital unit to which he/she is assigned. Performs related duties as assigned.

Duties & Essential Job Functions

NOTE: The following are the duties performed by employees in this classification, however, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification.

• Provides clerical services to and facilitates the communication for the hospital unit to which he/she is assigned.
• Prepares and maintains accurate and readable designated unit records.
• Accurately and efficiently prepares, maintains and assures proper disposition of patient charts including filing patient test results, histories and physicals. All test results files to be initialed and dated.
• Transcribes doctor's orders to Kardex and MAR as indicated and completes all necessary requisitions and chart forms. Faxes orders to appropriate departments in a timely manner and completes order entry by computer.
• Reviews patient charts to assure that all doctor's orders have been noted.
• Maintains inventory standards for patient care and stationary supplies.
• Facilitates communication between nursing staff, physicians, patient's relatives, visitors and other departments and relays information to appropriate persons. On units with intercom systems, answers patient calls and directs requests where necessary.
• Maintains confidentiality of all information regarding patients and all aspects of their hospitalization.
• Maintains organization of unit desk area.
• Participates in the unit orientation of new personnel.

Pay Range

$39.36 - $42.49/hr

The pay range for this position reflects the base pay scale for the role at Alameda Health System. Final compensation will be determined based on several factors, including but not limited to a candidate's experience, education, skills, licenses and certifications, departmental equity, applicable collective bargaining agreements, and the operational needs of the organization. Alameda Health System also offers eligible positions a generous comprehensive benefits program.

Minimum Qualifications

Education: High School graduate or GED. Minimum Experience: One year of experience in an acute care or sub-acute setting as a unit secretary/clerk or Certified Nursing Assistant with knowledge of medical terminology.