Clinical Unit Secretary & Records Coordinator

Alameda Health System; Alameda (CA); On-site; USD 54,000 - 59,000; Full time

Job summary

Alameda Health System is seeking an experienced Unit Secretary to perform general secretarial and receptionist duties on the hospital unit. The role supports patient care teams by transcribing orders, maintaining charts, and coordinating communication between staff and families.

A high school diploma or GED and familiarity with medical terminology are required, with at least one year of relevant experience.

Qualifications

• High School diploma or GED required.
• One year of experience in an acute care or sub-acute setting as a unit secretary/clerk or Certified Nursing Assistant with knowledge of medical terminology.

Responsibilities

• Provides clerical services to and facilitates communication for the hospital unit.
• Prepares and maintains designated unit records.
• Maintains patient charts, ensuring correct disposition and timely entry of orders.
• Transcribes doctor orders to Kardex and MAR, and completes requisitions and chart forms.
• Reviews patient charts to confirm orders are noted.
• Maintains inventory of patient care and stationary supplies.
• Facilitates communication among nursing staff, physicians, patients' relatives, visitors and other departments.
• Maintains confidentiality of patient information.
• Organizes unit desk area and participates in orientation of new personnel.

Skills

Clerical skills

Medical terminology

Communication

Multitasking

Education

High School Diploma/GED

Job description

Alameda Health System is seeking an experienced Unit Secretary to perform general secretarial and receptionist duties on the hospital unit. The role supports patient care teams by transcribing orders, maintaining charts, and coordinating communication between staff and families.

A high school diploma or GED and familiarity with medical terminology are required, with at least one year of relevant experience.