Agent, Transfers & Closings

AKAM Associates Inc.; City of Rochester (NY); On-site; USD 68,000 - 80,000; Full time

Job summary

AKAM is seeking an organized Transfers & Closings Agent to join our team in New York. This role coordinates and processes ownership transfers, closing-related documentation, and applications for a portfolio.

The ideal candidate has real estate closings experience, strong administrative skills, and the ability to manage multiple priorities in a fast-paced environment. You will work with buyers, sellers, attorneys, real estate agents, and property managers, manage deadlines, maintain accurate

Qualifications

• Experience in real estate closings, property management, title services, or related field required.
• Experience processing transfers, applications, or ownership-related documentation preferred.
• Strong organizational and time-management skills for multiple deadlines and transactions.
• Excellent attention to detail and ability to identify discrepancies or missing information.
• Strong written and verbal communication; ability to work independently.
• Proficiency in Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Process and manage ownership transfers, applications, and closing-related documentation, ensuring accuracy and timely completion.
• Review transfer applications and supporting documentation for completeness, accuracy, and compliance with established building procedures.
• Coordinate with buyers, sellers, attorneys, real estate agents, property managers, and other involved parties throughout the transfer and closing process.
• Track multiple applications and transactions simultaneously, ensuring deadlines are met and outstanding items are followed up on.
• Maintain organized and accurate records, files, and transaction documentation.
• Manage calendars, deadlines, and daily priorities while balancing multiple ongoing transactions and requests.
• Identify missing information, discrepancies, or potential issues within applications and take necessary steps to investigate and resolve them.
• Communicate professionally and promptly with internal teams and external parties regarding application statuses, required documentation, and next steps.
• Assist with closing-related tasks, including document preparation, review, and coordination.
• Collaborate with team members and provide additional support as needed to ensure deadlines and departmental goals are met.
• Handle shifting priorities and interruptions effectively while remaining organized and ensuring no tasks fall through the cracks.
• Maintain confidentiality and accuracy when handling sensitive financial, ownership, and personal information.

Skills

Real estate closings experience

Organizational skills

Time management

Attention to detail

Problem solving

Written and verbal communication

Independent work

Team collaboration

Tools

Microsoft Office

Outlook

Excel

Word

Job description

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Agent, Transfers & Closings

New York, NY, US

Salary Range: $68,000.00 To $80,000.00 Annually

Position Summary:

AKAM is seeking an organized, detail-oriented, and proactive Transfers & Closings Agent to join our team. This individual will be responsible for coordinating and processing ownership transfers, closing-related documentation, and processing applications for a portfolio.

The ideal candidate has prior experience with real estate closings, strong administrative and organizational skills, and the ability to manage multiple priorities in a fast-paced environment. We're looking for someone who is a team player, thinks critically, and takes the initiative to investigate and resolve issues rather than simply moving paperwork along.

Reports to: Sr. Transfer Agent

Location: New York, NY

FLSA Status: Exempt

Key Responsibilities:

• Process and manage ownership transfers, applications, and closing-related documentation, ensuring accuracy and timely completion.
• Review transfer applications and supporting documentation for completeness, accuracy, and compliance with established building procedures.
• Coordinate with buyers, sellers, attorneys, real estate agents, property managers, and other involved parties throughout the transfer and closing process.
• Track multiple applications and transactions simultaneously, ensuring deadlines are met and outstanding items are followed up on.
• Maintain organized and accurate records, files, and transaction documentation.
• Manage calendars, deadlines, and daily priorities while balancing multiple ongoing transactions and requests.
• Identify missing information, discrepancies, or potential issues within applications and take the necessary steps to investigate and resolve them.
• Communicate professionally and promptly with internal teams and external parties regarding application statuses, required documentation, and next steps.
• Assist with closing-related tasks, including document preparation, review, and coordination.
• Collaborate with team members and provide additional support as needed to ensure deadlines and departmental goals are met.
• Handle shifting priorities and interruptions effectively while remaining organized and ensuring no tasks fall through the cracks.
• Maintain confidentiality and accuracy when handling sensitive financial, ownership, and personal information.

Qualifications:

• Previous experience in real estate closings, property management, title services, or a related field required.
• Experience processing transfers, applications, or ownership-related documentation strongly preferred.
• Strong organizational and time-management skills, with the ability to manage competing deadlines and multiple transactions.
• Excellent attention to detail and the ability to identify discrepancies or missing information.
• Strong critical-thinking and problem-solving skills, with a willingness to investigate issues and find solutions.
• Ability to work independently, prioritize effectively, and return to interrupted tasks without losing track of important details.
• Strong written and verbal communication skills.
• Comfortable working in a fast-paced, deadline-driven environment.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Collaborative, flexible, and willing to step in and assist team members when needed.

What We're Looking For:

We're looking for someone who is highly organized, dependable, and comfortable managing a busy workload. This role requires someone who can stay on top of multiple transactions, shift priorities throughout the day, and maintain a high level of accuracy.

The right candidate will have a keen eye for detail, strong follow-through, and the ability to think critically when something doesn't look right.