Agent Services Representative

Iowa Realty; Coralville (IA); On-site; USD 16,531 - 24,796; Part time

Benefits offered by this job

Medical insurance

Health Savings Account (HSA)

Dental Insurance

Vision Insurance

Life Insurance

Paid vacation (PTO)

401(k) with employer match

Flexible Spending Account (FSA)

Employee Assistance Program (EAP)

Job summary

Iowa Realty is seeking an Agent Services Representative to join our Coralville, IA office. The role is part-time (approximately 20 hours/week), onsite Monday through Friday, supporting sales associates with marketing and administrative duties.

The position involves creating promotional materials, maintaining databases and websites, handling client communications, and providing general office and computer assistance to ensure smooth operations.

Qualifications

• Minimum of high school diploma or the equivalent.
• One to three years clerical or administrative experience.
• Marketing and graphic design background helpful.

Responsibilities

• Create marketing materials such as brochures, flyers, and CMA/BPO documents.
• Set up and update client databases and websites; manage reports.
• Provide administrative support including scheduling, correspondence, and billing records.

Skills

Organizational skills

Customer service

Verbal & written communication

Multi-tasking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Iowa Realty is looking for an Agent Services Representative to work part-time in our Coralville, IA office. This position is part-time averaging 20 hours per week, onsite Monday through Friday.

Purpose of Job

This position provides sales associates with marketing and administrative support through creation of promotional pieces, broker price opinions, database search capabilities, agent website maintenance, client correspondence and by providing general office and computer assistance.

Job Duties and Responsibilities (Essential Job Functions)

Common job activities are listed below; actual position responsibilities may vary. Refer to your manager or human resources for specific duties and performance expectations.

• Create brochures, flyers/postcards, marketing materials, and other promotional pieces; Comparative Market Analysis (CMA) and Brokers Price Opinion (BPO). May create letters to clients, presentation materials, sales associate introduction cards, and prepare buyers and sellers guides. (60-80%)
• Set up and update client and customer sphere of influence databases; and create farming database for sales associates. Maintain internet by updating company website and sales associate’s personal websites/pages. May perform data input, maintain and monitor data files, create files and documents and produce reports. (10-20%)
• Provide administrative and clerical support to management and sales associates which may include: assisting sales associates with sending and receiving company e-mails, providing computer assistance, handling written correspondence, ensuring forms are stocked, answer phones, greet visitors, route mail, prepare schedules and maintain accurate billing records. (10-15%)
• May assist agents with setting marketing plans and organizing and facilitating agent training activities. (5-10%)
• Assist new agents in setting up their office, getting into MLS, training on computers and office equipment. May assist with license transfer or annual license renewal. (5-10%)
• May serve as back-up to other office staff. (5-10%)
• Perform any additional responsibilities as requested or assigned. (0- 5%)

Performance Expectations

• Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
• Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism.
• Establish and maintain positive and productive work relationships with all staff, customers and business partners.
• Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
• Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.

Qualifications

Education:

• Minimum of high school diploma or the equivalent.

Experience:

• One to three years clerical or administrative experience.
• Marketing and graphic design background helpful.

Knowledge and Skills:

• Knowledge of real estate, title and/or mortgage business preferred.
• Strong computer/technology skills: proficient in Microsoft Office products.
• Must possess strong organizational skills; ability to multi-task; accuracy/quality; detail-oriented.
• Strong interpersonal skills, a customer service focus and the ability to work as a member in a team-oriented environment.
• Demonstrated verbal and written communication skills including presentation ability.

We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)