Agency Operations Coordinator

State Farm Insurance Companies; Albuquerque (NM); On-site; USD 30,000 - 42,000; Full time

Job summary

Leal Insurance & Financial Services, Inc. in Albuquerque, NM is seeking an organized Agency Operations & Customer Support person.

The role goes beyond basic transactions, focusing on learning how the agency operates, organizing daily workflow, and guiding customers through completion of needs. Responsibilities include coordinating service requests, maintaining documentation in Salesforce, and supporting the agency owner with scheduling and follow-ups.

Qualifications

• Highly organized with strong follow-through.
• Comfortable communicating by phone, text, email, video, and in person.
• Willing to learn insurance products and agency procedures.
• Ability to prioritize urgent needs while maintaining routine work.

Responsibilities

• Review incoming service needs and help organize daily workflow.
• Assist with billing and payment-related customer requests.
• Coordinate and follow up on business insurance service requests.
• Assist with certificates, policy changes, vehicle and driver changes, documentation, and underwriting requests.
• Help coordinate claims-related customer calls and follow-up.
• Maintain accurate tasks, follow-ups, and professional documentation in Salesforce.
• Help manage appointment scheduling and follow-up for the agency owner.
• Review and prepare customer profiles before scheduled insurance and financial conversations.
• Contact customers to schedule, confirm, and reschedule appointments.
• Identify outstanding Auto, Fire, and Life insurance needs and make sure appropriate follow-up occurs.
• Assist with agency marketing, social media, and community activities after higher-priority customer and operational responsibilities are handled.

Job description

Leal Insurance & Financial Services, Inc.

Albuquerque, New Mexico

Full-Time | Monday–Friday | 9:00 AM–5:00 PM

Compensation

$30,000–$42,000 annual base salary + performance bonuses

Starting compensation within the range will be based on experience, qualifications, insurance licensing, and the ability to successfully perform the responsibilities of the position.

This position provides an opportunity to develop greater insurance knowledge, responsibility, and earning potential as the employee progresses within the agency.

Position Overview

We are looking for an organized, dependable, and proactive person to join our local State Farm agency in an Agency Operations & Customer Support position.

This is not simply a position for answering phones or completing individual transactions. We are looking for someone who can learn how our agency operates, help organize daily workflow, follow customer needs through completion, and anticipate what needs to happen next.

This position plays an important role in keeping the office organized, supporting our service team, coordinating business-account needs, and helping maintain a strong appointment and follow-up pipeline for the agency owner.

Primary Responsibilities

• Review incoming service needs and help organize daily workflow.
• Assist with billing and payment-related customer requests.
• Coordinate and follow up on business insurance service requests.
• Assist with certificates, policy changes, vehicle and driver changes, documentation, and underwriting requests.
• Help coordinate claims-related customer calls and follow-up.
• Maintain accurate tasks, follow-ups, and professional documentation in Salesforce.
• Help manage appointment scheduling and follow-up for the agency owner.
• Review and prepare customer profiles before scheduled insurance and financial conversations.
• Contact customers to schedule, confirm, and reschedule appointments.
• Identify outstanding Auto, Fire, and Life insurance needs and make sure appropriate follow-up occurs.
• Assist with agency marketing, social media, and community activities after higher-priority customer and operational responsibilities are handled.

What We're Looking For

• The right person should be:
• Highly organized and comfortable managing multiple responsibilities.
• Dependable with strong follow-through.
• Comfortable communicating by phone, text, email, video, and in person.
• Professional in written and verbal communication.
• Comfortable using technology and learning new systems.
• Able to prioritize urgent needs while keeping routine work moving.
• Willing to learn insurance products and agency procedures.
• Able to recognize what needs to happen next rather than simply waiting for instructions.
• Interested in developing insurance knowledge and taking on greater responsibility.

Preferred Qualifications

• Previous insurance, financial services, customer service, or professional office experience is helpful.
• Existing insurance licensing is a plus but is not required to apply.
• Strong organizational and follow-through skills.
• Comfortable learning technology and working within structured task and documentation systems.
• Insurance experience is helpful but is not required for the right person. Appropriate insurance licensing will be required as the position develops. Training and expectations will be provided.

How We Work

Our agency focuses on more than completing the transaction in front of us.

We look at the customer's overall insurance relationship, work to anticipate future needs, maintain strong follow-up, and make sure someone clearly owns the outcome.

Everyone can help, but someone must own the outcome.

We are looking for someone who wants to become an important part of the agency's daily operation and who takes pride in helping customers, solving problems, staying organized, and following through.

Schedule: Monday–Friday, 9:00 AM–5:00 PM

Position: Full-Time

Base Salary: $30,000–$42,000 annually

Additional Compensation: Performance bonuses

Insurance Licensing: Existing licensing is a plus; appropriate licensing will be required as the position develops