Agency Billing Specialist

Unitek Learning; Irvine (CA); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental and Vision health plan

2 Weeks’ vacation to start

12 paid holidays

401k with company match

Life insurance at 1x annual salary

Tuition assistance and forgiveness

Job summary

Unitek Learning is seeking an Agency Billing Specialist (Student Finance Analyst) to oversee posting of Cal Grants, scholarships, and other funding to student accounts. You will post funds, reconcile the Anthology system, and maintain data accuracy across related databases.

You will monitor cash flows for various funding sources, prepare reconciliations, and support invoicing for third-party agencies, while staying current on funding regulations and policy requirements.

Qualifications

• Minimum 1 year in a business office, banking or accounting environment.
• Preference for experience as Financial Aid Assistant or Specialist at a higher education institution.
• Bachelor’s degree with coursework in business, finance, auditing or accounting preferred.
• MS Office proficiency, especially Excel, required.

Responsibilities

• Monitor expected cash flow for private student loan funds; post funds to ledger accounts and reconcile Anthology SIS with external databases.
• Monitor VA/DoD student funding; post funds and reconcile Anthology SIS with external databases.
• Monitor Cal Grant funds; post funds and reconcile Anthology SIS with external databases.
• Monitor institutional scholarships, grants and discounts; post funds on a timely basis.
• Maintain student information system and related databases; resolve data conflicts with other departments.
• Prepare file reconciliations for accurate accounting of receipts and payments.
• Maintain knowledge of awarding rules, SAP, and basic accounting; attend training on funding regulations.
• Assist with preparation and tracking of student invoices for third party agencies.
• Ensure documentation and recordkeeping comply with policies.
• Prepare and disseminate reports on student receivables and payments.

Skills

Communication

Teamwork

MS Excel

Attention to detail

Education

Bachelor’s degree in business/finance/auditing/accounting

Tools

Anthology SIS

Job description

Company Description

As a leading healthcare education organization, Unitek Learning’s family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career. We offer a competitive salary, generous benefits, unlimited growth potential, and a collegiate work environment.

Job Description

• This role requires an onsite presence - 3 days a week in office - at either Irvine, CA or Tempe, AZ HQ

The Agency Billing Specialist (Student Finance Analyst) is primarily responsible for timely and accurate posting of Cal Grants and non-Title IV funding to student accounts, including but not limited to scholarships, corporate discounts, 3rd party agency funding, veteran’s benefits, and alternative loans.

Job responsibilities

• Monitor expected cash flow for private student loan funds. Post funds to ledger accounts and reconcile Anthology student information system with external databases to follow up on pending/aged disbursements.
• Monitor expected cash flow for VA and Department of Defense student funding. Post funds to ledger accounts and reconcile Anthology student information system with external databases to follow up on pending/aged disbursements.
• Monitor expected cash flow for Cal Grant funds. Post funds to ledger accounts and reconcile Anthology student information system with external databases to follow up on pending/aged disbursements.
• Monitor expected cash flow for institutional scholarships, grants, and discounts. Post funds to ledger accounts on a timely basis.
• Maintain student information system and related databases to ensure accurate student-level data is entered and retained according to institutional policy. Collaborate with colleagues in other departments to resolve data conflicts or processing issues.
• Prepare file reconciliations to ensure accurate accounting for institutional receipts and student payments.
• Maintains knowledge of student awarding rules, satisfactory academic progress, and basic accounting principles as necessary for proper posting of funds.
• Attends all applicable training workshops to remain current on student funding regulations related to campus-based funds management.
• Assists with preparation and tracking of student invoices for third party agencies.
• Ensures ethical and accurate documentation and recordkeeping in accordance with institutional policies.
• Prepare and disseminate reports on student receivables and payments as requested.

Qualifications

Education, Experience, Knowledge, Skills and Abilities

• Minimum 1 year of experience working in a business office, banking or accounting environment.
• Preference will be given to individuals who have previous experience working as a Financial Aid Assistant or Specialist at a higher education institution.
• Bachelor’s degree with coursework in business, finance, auditing or accounting preferred.
• Ability to communicate effectively and work as part of a team.
• Efficiency in MS Office, especially MS Excel is required.
• Organized and detail oriented.
• Ability to multi-task and effectively prioritize workload based on urgency and deadlines.

Additional Information

We Offer

• Medical, Dental and Vision starting the 1st of the month following 30 days of employment
• 2 Weeks’ starting Vacation per year. Increasing based on years of service with company
• 12 paid Holidays and 2 Floating Holiday
• 401k with company match
• Company Paid Life Insurance at 1x’s your annual salary
• Leadership development and training for career advancement
• Tuition assistance and Forgiveness for you and your family up to 100% depending on the program