After-School Site Coordinator

San Francisco Arts Education Project; San Francisco (CA); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Full benefits

Job summary

San Francisco Arts Education Project is seeking an After-School Program Coordinator (School Year calendar) with Summer Program responsibilities to lead on-site operations, ensure safety, and manage staff and daily activities for after-school and summer programs at Glen Park.

You will coordinate with the school, SFUSD guidelines, maintain attendance logs, grant reporting, and parent communications, with a 20:1 student-to-adult ratio and a full-time benefits package.

Qualifications

• Minimum 48 units of college credit with a high school diploma, or an Associates degree or higher, or passing scores on the NCLB compliance exam.
• Desired - 4 years experience working with diverse youth in an organized setting
• Health Screening/TB Clearance
• Background/Fingerprint Clearance

Responsibilities

• Manage day-to-day operations and activities of the programs
• Oversee after-school/summer staff and be involved in the initial screening and recommendation for staff. Plan and facilitate appropriate staff orientation and professional development training
• Assure safety and supervision of children at all times by maintaining a 20:1 ratio of students to adults and enforcing program policies
• Ensure that classrooms and other shared spaces are respected and treated appropriately
• Oversee students’ behavior and complete all necessary reporting of any incidents in a timely manner
• Fulfill all nonacademic grant requirements including, but not limited to: assignment of students to program in cooperation with principals

Skills

Staff management

Program coordination

Safety supervision

Education

High school diploma or equivalent

Associates degree or higher

NCLB compliance exam passing

Job description

After-School Program Coordinator (School Year calendar) Summer Program Coordinator

The After-School and Summer Program Coordinator reports directly to GPAS Program Director and works closely with the School Principal. The primary responsibility is to provide on-site management leadership. Tasks include, but are not limited to, facilitating all nonacademic program grant reporting requirements, monitoring and overseeing program staff, assuring safety and supervision of all students, managing the programs and staff schedules, overseeing facility management and maintaining positive relationships between the programs, school, parents/families, CBO and funding agencies.

• Manage day-to-day operations and activities of the programs
• Oversee after-school/summer staff and be involved in the initial screening and recommendation for staff. Plan and facilitate appropriate staff orientation and professional development training
• Assure safety and supervision of children at all times by maintaining a 20:1 ratio of students to adults and enforcing program policies
• Ensure that classrooms and other shared spaces are respected and treated appropriately
• Oversee students’ behavior and complete all necessary reporting of any incidents in a timely manner

School Community-Program Collaboration:

• Review program needs and granting requirements periodically with Program Director, Principal and SFArtsED executive director
• Develop and maintain a high level of communication and positive relationships with in-school and after-school and SFArtsED staff
• Develop and maintain positive parent /family relations
• Provide parent /family orientation
• Update and distribute program parent handbook aligned to school-wide behavior expectations and approved by principal
• Inventory all equipment before the start of the program in August and after the programs conclude in July
• Ensure the facilities are secure and that appropriate signage, approved by the Principal, enforces safety and accessibility
• Maintain open communication and strong relationships with the school community demonstrated by periodic meetings with school principal, teacher meetings and parent/family meetings

Program Administration Functions:

• Oversee daily attendance as outlined by CBO and funders
• Serve, monitor and document snacks for participating students
• Keep accurate staff timekeeping log-in and hours
• Participate in all required ExCEL program coordinator meetings
• Order lunch and snacks in compliance with ExCEL and SFUSD guidelines
• Input monthly attendance and snack report into EMS Management System on or before the 5 th of each month that the program is in operation
• Fulfill all nonacademic grant requirements including, but not limited to:
• Assignment of students to program in cooperation with principa
• Timely input and maintenance of updated student lists
• Timely input and maintenance of updated staff lists
• Maintenance of after-school and summer students’ records such as emergency informatio
• Approve staff timekeeping log-in hours and program invoices
• Maintain after-school and summer program schedule and modify as needed
• Complete and submit SFUSD Facilities Permit with Principal for use of site
• Conduct assessments and surveys
• Participate in school-wide committees as recommended by the Principal (SSC/Leadership Team/ CCT/SAP/PTO. etc)

Glen Park After-School Program

After-School Program Coordinator (School Year calendar) Summer Program Coordinator

The After-School and Summer Program Coordinator reports directly to GPAS Program Director and works closely with the School Principal. The primary responsibility is to provide on-site management leadership. Tasks include, but are not limited to, facilitating all nonacademic program grant reporting requirements, monitoring and overseeing program staff, assuring safety and supervision of all students, managing the programs and staff schedules, overseeing facility management and maintaining positive relationships between the programs, school, parents/families, CBO and funding agencies.

Program Leadership:

• Manage day-to-day operations and activities of the programs
• Oversee after-school/summer staff and be involved in the initial screening and recommendation for staff. Plan and facilitate appropriate staff orientation and professional development training
• Assure safety and supervision of children at all times by maintaining a 20:1 ratio of students to adults and enforcing program policies
• Ensure that classrooms and other shared spaces are respected and treated appropriately
• Oversee students’ behavior and complete all necessary reporting of any incidents in a timely manner

School Community-Program Collaboration:

• Review program needs and granting requirements periodically with Program Director, Principal and SFArtsED executive director
• Develop and maintain a high level of communication and positive relationships with in-school and after-school and SFArtsED staff
• Develop and maintain positive parent /family relations
• Provide parent /family orientation
• Update and distribute program parent handbook aligned to school-wide behavior expectations and approved by principal
• Inventory all equipment before the start of the program in August and after the programs conclude in July
• Ensure the facilities are secure and that appropriate signage, approved by the Principal, enforces safety and accessibility
• Maintain open communication and strong relationships with the school community demonstrated by periodic meetings with school principal, teacher meetings and parent/family meetings

Program Administration Functions:

• Oversee daily attendance as outlined by CBO and funders
• Serve, monitor and document snacks for participating students
• Keep accurate staff timekeeping log-in and hours
• Participate in all required ExCEL program coordinator meetings
• Order lunch and snacks in compliance with ExCEL and SFUSD guidelines
• Input monthly attendance and snack report into EMS Management System on or before the 5 th of each month that the program is in operation
• Fulfill all nonacademic grant requirements including, but not limited to:
• Assignment of students to program in cooperation with principa
• Timely input and maintenance of updated student lists
• Timely input and maintenance of updated staff lists
• Maintenance of after-school and summer students’ records such as emergency informatio
• Approve staff timekeeping log-in hours and program invoices
• Maintain after-school and summer program schedule and modify as needed
• Complete and submit SFUSD Facilities Permit with Principal for use of site
• Conduct assessments and surveys
• Participate in school-wide committees as recommended by the Principal (SSC/Leadership Team/ CCT/SAP/PTO. etc)

Qualifications:

• Minimum 48 units of college credit with a high school diploma, or an Associates degree or higher, or passing scores on the NCLB compliance exam
• Desired - 4 years experience working with diverse youth in an organized setting
• Health Screening/TB Clearance
• Background/Fingerprint Clearance

This is a full-time, salaried position with benefits. Salary $70,000-$75,000

Expectation is 8 hours per day, 40 hours per week. After-School on-site program hours are from 2:00pm – 6:00pm, Monday, Tuesday, Thursday, and Friday. Wednesdays from 1:15pm - 6pm. The remaining expected hours are remote. The After School program follows the SFUSD school year calendar. The program is closed on all SFUSD holidays and other non-school days. Work schedule may vary depending on program needs.