After-School Program Operations Assistant

Seton NY; New York (NY); On-site; USD 20,000 - 29,000; Part time

Job summary

Seton Education Partners is seeking an Operations Assistant to support the El Camino Program at Brilla Public Charter Schools for the 2026–2027 academic year. This role focuses on administrative systems, family communication, student records, attendance, and logistics to create a safe, organized environment for students, families, and staff.

Working with the Director of Programs and Site Manager, you will maintain operational excellence, coordinate program communications, restock supplies, and

Qualifications

• High School Diploma or GED equivalent.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Ability to multitask and manage time efficiently in a fast-paced environment.
• Experience in clerical, school-based, or program operations roles is preferred but not required.
• Proficiency with Google Workspace (Google Docs, Sheets, Slides, Forms, and Gmail) and the ability to learn new technology systems quickly.

Responsibilities

• Be present in person at the assigned site from 2:30-6:00 PM (ES), 2:45-6:15 PM (MS), Monday through Thursday.
• Welcome visitors and serve as a primary point of contact for families, staff, and guests during program hours.
• Make daily attendance calls for absent students.
• Communicate early dismissals and school closings to families.
• Conduct required emergency drills in accordance with school safety protocols.
• Maintain accurate and up-to-date student records.
• Maintain confidentiality of student, family, and staff information in accordance with organizational policies.
• Update student information in school systems and internal rosters.
• Track meal accountability records daily.
• Manage calendar updates and contribute to internal communication workflows.
• Coordinate and distribute program communications, including calendars, flyers, enrollment materials, and family-facing updates.
• Assist with the planning and execution of program special events.
• Restock and maintain classroom supplies, with prior approval.
• Attend all El Camino staff meetings and monthly events with advance notice (schedules vary by site).
• Attend professional development days (PDs) when school/program is cancelled.
• Support the Director of Programs, Site Manager, and broader team with additional program-related projects and operational needs as assigned.

Skills

Organizational skills

Written and verbal communication

Multitasking

Google Workspace

Education

High School Diploma or GED

Tools

Google Workspace

Job description

Seton Education Partners is seeking an Operations Assistant to support the El Camino Program at Brilla Public Charter Schools for the 2026–2027 academic year. This role focuses on administrative systems, family communication, student records, attendance, and logistics to create a safe, organized environment for students, families, and staff.

Working with the Director of Programs and Site Manager, you will maintain operational excellence, coordinate program communications, restock supplies, and