Affiliate Operations Specialist (Human Resources) - Brooklyn

PAGNY; New York (NY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

401(k) Company Contribution

Generous Annual Paid Time Off (PTO)

Medical, Prescription, and Dental Coverage

Life Insurance and AD&D Coverage

Flexible Spending Accounts (FSAs)

Job summary

PAGNY is seeking an Affiliate Operations Specialist in Brooklyn, NY, to support HR functions at the site level. This role includes managing onboarding processes for new hires, maintaining employee records, and acting as a primary contact for credentialing.

The ideal candidate should possess a Bachelor’s degree, three years of experience in healthcare, and have exceptional communication and organizational skills. The position offers a full-time contract with competitive benefits.

Qualifications

• 3 years of related experience in a healthcare setting.
• Ability to communicate with personnel at all organizational levels.
• Maintain confidentiality and demonstrate professionalism.

Responsibilities

• Provide support to the site PAGNY office and providers.
• Manage employee concerns and HR processes.
• Ensure compliance with mandatory trainings and evaluations.

Skills

Communication skills

Interpersonal skills

Organizational skills

Proficient in Microsoft Office Suite

Education

Bachelor’s degree or equivalent

HR certification (preferred)

Job description

Position Details

• Position type: Full-Time
• Department: Administration
• Location: NYC Health + Hospitals/Kings County, 451 Clarkson Avenue, Brooklyn, NY 11203
• Salary range: $65,000 - $75,000

Description

Physician Affiliate Group of New York, P.C. (PAGNY) has an opportunity in Brooklyn for an Affiliate Operations Specialist (Human Resources). PAGNY is a multispecialty medical practice group, staffs several municipal hospitals and clinics within New York City through an affiliation agreement with NYC Health + Hospitals. PAGNY’s corporate staff provides administrative, practice management, and human resources services in support of its more than 4,000 clinical providers.

The mission of NYC Health + Hospitals is to extend comprehensive health services of the highest quality in an atmosphere of humane care, dignity, and respect to all New Yorkers, regardless of the ability to pay. Their values are built on a foundation of social and racial equity and have established the ICARE standards for all staff.

NYC Health + Hospitals is the nation’s largest municipal health care delivery system in the United States, dedicated to providing the highest quality health care services to all New Yorkers with compassion, dignity and respect, and regardless of immigration status or ability to pay.

In compliance with federal, state, and local employment laws and regulations, the Affiliate Operations Specialist, under the direction of HR and site leadership, is responsible for providing general support to the site PAGNY office and providers. The Affiliate Operations Specialist is also responsible for managing all employee concerns as the initial point of contact and is expected to serve as an outward-facing part of the HR Department. In collaboration with internal stakeholders, the Affiliate Operations Specialist’s responsibilities include onboarding of new hires through effective communication with recruiting specialists and hiring managers, logging and tracking of applicable human resources forms, and consistent updating of employee records in HRIS and other systems.

Opportunity Details

• Manages compliance with mandatory and non-mandatory trainings, continuing education, annual health assessments, and work evaluations, ensuring employee records are current and meet The Joint Commission on Accreditation of Healthcare Organizations (JCAHO) and New York Department of Health standards.
• Acting as the primary point of contact for all credentialing and onboarding, the Affiliate Operations Specialist will manage multiple new providers’ progress throughout this process.
• Tracks all new hires, ensuring onboarding is smooth and thoroughly reviewed, and that all post‑hire data and documents are in HRIS, employee files, credentialing, and onboarding trackers.
• Maintains relationships with providers and staff by checking in periodically to keep them informed and engaged.
• Leads and facilitates recurring new‑hire orientation and other activities and also provides hands‑on guidance for timesheet processing, benefits, continuing medical education (CME), and payroll and holiday calendars.
• Manages all HRIS transactions in a timely fashion and makes change requests ensuring accuracy. Follows up with the appropriate personnel and communicates with corporate and NYC Health + Hospitals approvers for escalated issues.
• Builds and maintains successful relationships with site leadership, Medical Staff Office (MSO), Occupational Health Services (OHS), NYC Health + Hospitals Human Resources Partners, Chiefs/Chairs, and other stakeholders. Attends site committee meetings when necessary.
• Handles routine labor relations and human resource inquiries related to policies, procedures, and bargaining agreements; refers complex matters to the appropriate Labor and Employee Relations team member.

Qualifications

• Bachelor’s degree or equivalent in education and/or experience, plus three years of related experience in the healthcare setting. HR certification preferred.
• The ability to communicate and interact effectively with personnel at all levels of the organization is essential. Excellent interpersonal, organizational, and communication skills both oral and written.
• Consistently displays the highest degree of integrity, professionalism, diplomacy, and discretion. Maintains the highest level of confidentiality.
• Proficient use of Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) required.
• Requires demonstrated ability to work independently and efficiently. Ability to work well under pressure and prioritize in a deadline‑driven environment.

Benefits

• 401(k) Company Contribution (subject to IRS contribution limits):
  • Employees are immediately vested in a 3% company contribution of base earnings. No employee match is required.
  • After one year of service, employees receive an additional 7% company contribution of base earnings. No employee match is required.
• Generous Annual Paid Time Off (PTO): Vacation and Holiday.
• Medical, Prescription, and Dental Coverage: Top‑tier plans with employee contributions significantly below market rates.
• Life Insurance and Accidental Death and Dismemberment (AD&D) Coverage: Equal to 3x your salary (up to a maximum of $250,000) provided at no cost to you.
  • Additional employee‑paid voluntary life and AD&D coverage is available for you and your family.
• Healthcare and Dependent Care Flexible Spending Accounts (FSAs).
• Pre‑tax employee‑paid contributions for commuting expenses.
• Salary range = $65,000 - $75,000

Physician Affiliate Group of New York, P.C. (PAGNY) is an equal‑opportunity employer committed to equitable hiring practices and a supportive workplace. All candidates are considered based on their individual qualifications, potential, and experience.

Salary Disclosure Information: The salary listed for this position complies with New York City’s Salary Transparency Law for Job Advertisements. The salary applies specifically to the position being advertised and does not include benefits. Actual total compensation may vary based on factors such as experience, skills, qualifications, historical performance, and other relevant criteria.