Aerospace Shipping Specialist — ITAR/AS9100 Focus

Pursuit Aerospace; Edgeworth (MA); On-site; USD 37,000 - 45,000; Full time

Benefits offered by this job

Health insurance

Disability insurance

401(k) match

Flexible spending accounts

EAP

Paid time off

Company holidays

Job summary

Pursuit Aerospace is hiring a Shipping Administrator to manage outbound shipments using ERP systems and customer portals, ensuring compliant, accurate documentation and control of serialized parts. The role collaborates with Quality, Production, and Purchasing to resolve discrepancies and maintain traceability.

Onsite five days a week in Malden, MA, with weekend availability required. 5+ years in a shipping/receiving role and ability to work under ITAR/EAR guidelines are essential.

Qualifications

• High School diploma or equivalent.
• Minimum 5+ years of experience in a Shipping Administrator or similar outbound‑focused role.
• Must be authorized to work in the U.S. on a full‑time basis without sponsorship now or in the future.
• Must be able to perform work subject to ITAR/EAR regulations.

Responsibilities

• Process outbound serialized shipment and inventory transactions in the ERP system and customer portals with precise, exceptional‑detail data entry and accuracy.
• Ensure all required shipping documentation, certificates, and approvals are complete, accurate, aligned with the physical shipment, and properly uploaded to ERP and customer systems.
• Verify that all paperwork, labeling, file formats, and documentation processes meet customer‑specific, aerospace, and export compliance requirement.
• Maintain organized, audit‑ready digital documentation and shipping records.
• Actively resolve documentation discrepancies by coordinating with Quality, Production, and Purchasing.
• Ensure all outbound shipments comply with AS9100 requirements and customer documentation rule.
• Handle serialized and traceable parts accurately, maintaining consistent and complete record alignment across all systems and documents.
• Coordinate and process domestic and international shipments, including export‑controlled or special‑handling shipments.
• Prepare accurate shipping documents such as Bills of Lading, packing lists, labels, and commercial invoices.
• Schedule carriers and ensure shipments are processed, staged, and released on time.
• Communicate shipment status, documentation needs, and workflow requirements across internal departments.
• Support ongoing process improvements in shipping workflows, documentation accuracy, and digital recordkeeping.
• Maintain a safe, organized, and compliant shipping environment.
• Administer cycle count process
• Support material handling including kitting, receiving and warehouse management as needed
• Support warehouse optimization projects, physical inventory and other projects as needed

Skills

Attention to detail

Organizational skills

Communication skills

Education

High School diploma or equivalent

Tools

ERP system

Job description

Pursuit Aerospace is hiring a Shipping Administrator to manage outbound shipments using ERP systems and customer portals, ensuring compliant, accurate documentation and control of serialized parts. The role collaborates with Quality, Production, and Purchasing to resolve discrepancies and maintain traceability.

Onsite five days a week in Malden, MA, with weekend availability required. 5+ years in a shipping/receiving role and ability to work under ITAR/EAR guidelines are essential.