AEC Project Billing Specialist | Deltek Vantagepoint Pro

Jobot; Lincoln (MA); On-site; USD 65,000 - 85,000; Full time

Job summary

Jobot is seeking a Project Billing Specialist in the US state of Massachusetts. The role focuses on delivering accurate, timely project invoices across a portfolio of projects using Deltek Vantagepoint or Vision.

You will partner with Project Managers, Accounting, and Operations to ensure billing aligns with contracts and schedules. The ideal candidate has 2+ years in project billing, knowledge of WIP and project accounting, and strong Excel skills.

Qualifications

• 2+ years in project billing, project accounting, or billing coordination in an AEC environment.
• Hands-on Deltek Vantagepoint and/or Deltek Vision experience.
• Understanding of WIP, project accounting, retainage, and unbilled costs.
• Strong knowledge of project-based billing and contracts.
• Excellent attention to detail and strong organizational skills.
• Ability to manage multiple projects and competing deadlines.
• Strong Excel skills.
• Excellent communication and interpersonal skills.
• Ability to collaborate with Project Managers, accounting teams, and clients.

Responsibilities

• Prepare and process monthly and recurring project invoices in Deltek Vantagepoint / Vision.
• Review project financial information including labor, expenses, billable costs, and contract terms.
• Ensure invoices are accurate and submitted according to client requirements and billing schedules.
• Work closely with Project Managers to review budgets, billing status, and outstanding items.
• Track WIP, unbilled revenue, retainage, and accounts receivable.
• Research and resolve billing discrepancies and project accounting issues.
• Review time and expense entries for accuracy and proper project coding.
• Set up and maintain project billing information within the ERP system.
• Assist with contract modifications, change orders, and project closeout billing.
• Monitor outstanding invoices and assist with collections and AR follow-up.
• Prepare billing reports and provide project financial information to PMs and leadership.
• Maintain accurate documentation and ensure compliance with internal billing procedures.
• Support month-end and year-end close activities related to project billing.
• Identify opportunities to improve billing processes, reporting, and efficiency.

Skills

Attention to detail

Organizational skills

Communication

Interpersonal skills

Multitasking

Time management

Tools

Deltek Vantagepoint

Deltek Vision

Excel

Job description

Jobot is seeking a Project Billing Specialist in the US state of Massachusetts. The role focuses on delivering accurate, timely project invoices across a portfolio of projects using Deltek Vantagepoint or Vision.

You will partner with Project Managers, Accounting, and Operations to ensure billing aligns with contracts and schedules. The ideal candidate has 2+ years in project billing, knowledge of WIP and project accounting, and strong Excel skills.