Advisory Committee Manager

Triplenet Technologies; Olympia (WA); Hybrid; USD 117,096,000 - 130,872,000; Full time

Job summary

Triplenet Technologies seeks an Advisory Committee Manager in Olympia to oversee coordination for the Advisory Committee and Capitol Committee. The role requires managing meeting packets, agendas, speaker notes, and ensuring published materials on the website, with hybrid meeting logistics including Zoom and technical support.

Responsibilities include administering external committee support, publishing notices, coordinating recruitment for committees, updating webpages, and providing scheduling

Responsibilities

• Meeting Preparation and Management: Creates meeting packets and agendas.
• Collaborates with external and internal stakeholders to ensure presentation materials are complete, clear, and published on the website before meetings.
• Manages participant preparation and materials to ensure alignment with committee and board objectives.
• Writes speaker notes for committee chairs.
• Identifies items needing follow-up and tracks these items after meetings to ensure timely delivery.
• Oversees the logistics and details of committee meetings, which are hybrid. Manages the Zoom portion of the meeting and handles all technical logistics.

Job description

This position manages and oversees coordination for theAdvisory Committee and the Capitol Committee.

Key Responsibilities:

• Meeting Preparation and Management:
  • Creates meeting packets and agendas.
  • Collaborates with external and internal stakeholders to ensure presentation materials are complete, clear, and published on the website before meetings.
  • Manages participant preparation and materials to ensure alignment with committee and board objectives.
  • Writes speaker notes for committee chairs.
  • Identifies items needing follow-up and tracks these items after meetings to ensure timely delivery.
  • Oversees the logistics and details of committee meetings, which are hybrid. Manages the Zoom portion of the meeting and handles all technical logistics.
• Administrative and Protocol Adherence:
  • Administers and coordinates functions in support of external committees and boards.
  • Ensures team and committee members adhere to administrative protocols.
  • Publishes notices of the Open Public Meetings.
  • Publishes notices with the Code Reviser & Washington State Register.
• Committee Member Coordination:
  • Coordinates appointment deadlines and recruitment forDesign Advisory Committee and Committee members.
• Webpage and Communication Management:
  • Manages and updates Design Advisory Committee and Capitlo Committee webpages in partnership ClientInformation Services.
  • Ensures recordings, meeting minutes, and summaries of meetings are posted on the website.
  • Coordinates coverage by Television Washington.
  • Manages Committee email inbox.
• Scheduling Support:
  • Provides high-priority scheduling support for the Chief External Affairs Officer with boards, councils, and committee members.

Job Title: Advisory Committee Manager

Position Summary:

This position manages and oversees coordination for theAdvisory Committee and the Capitol Committee.

Key Responsibilities:

• Meeting Preparation and Management:
  • Creates meeting packets and agendas.
  • Collaborates with external and internal stakeholders to ensure presentation materials are complete, clear, and published on the website before meetings.
  • Manages participant preparation and materials to ensure alignment with committee and board objectives.
  • Writes speaker notes for committee chairs.
  • Identifies items needing follow-up and tracks these items after meetings to ensure timely delivery.
  • Oversees the logistics and details of committee meetings, which are hybrid. Manages the Zoom portion of the meeting and handles all technical logistics.
• Administrative and Protocol Adherence:
  • Administers and coordinates functions in support of external committees and boards.
  • Ensures team and committee members adhere to administrative protocols.
  • Publishes notices of the Open Public Meetings.
  • Publishes notices with the Code Reviser & Washington State Register.
• Committee Member Coordination:
  • Coordinates appointment deadlines and recruitment forDesign Advisory Committee and Committee members.
• Webpage and Communication Management:
  • Manages and updates Design Advisory Committee and Capitlo Committee webpages in partnership ClientInformation Services.
  • Ensures recordings, meeting minutes, and summaries of meetings are posted on the website.
  • Coordinates coverage by Television Washington.
  • Manages Committee email inbox.
• Scheduling Support:
  • Provides high-priority scheduling support for the Chief External Affairs Officer with boards, councils, and committee members.

• Location: Olympia
• Pay: $41 per hour
• Hours: 8 AM to 5 PM
• Duration: 2 Months