Advisor, Planning & Operations – P3

Jobtailor; United States; On-site; USD 120,000 - 180,000; Full time

Job summary

Save the Children seeks a strategic leader to oversee Program Implementation, guiding governance, planning, and performance across PHFFA initiatives. You will translate organizational priorities into actionable workplans, coordinate cross-functional teams, and ensure timely, data-driven reporting to senior leadership.

You will drive KPI development, monitor performance against annual objectives, and support board materials with Save the Children branding.

Qualifications

• Bachelor's degree or equivalent experience.
• At least 5 years of relevant experience.
• Experience leading change processes.
• Ability to work with senior-level executives to move complex issues forward.
• Proven decision-making and sound judgement in fast-moving environments.
• Experience developing and working on strategic plans.
• Strong analytical, organizational, and communication skills.
• Attention to detail; ability to multi-task across Agency departments.
• Ability to communicate and collaborate with individuals and teams at all levels, internally and externally.
• MS Office proficiency.
• English proficiency (spoken and written).

Responsibilities

• Provide visibility into department operations and performance.
• Manage PI senior management team governance, meeting cadence, decisions, priorities, workplans, and resource alignment.
• Prepare agendas and materials for PI SMT and quarterly PI ESMT meetings; distribute notes and track action items.
• Coordinate retreat priorities and PI SMT workstreams.
• Translate high-level priorities into workplans with owners, timelines, milestones, and resourcing.
• Coordinate SCI and PI leadership PHFFA meetings and communications.
• Track PHFFA countries/projects, opportunities, and approved awards.
• Maintain a consolidated PI resourcing tracker and flag budget or planning misalignments.
• Own and maintain the PI SaveNet page and team landing pages.
• Develop weekly, monthly, quarterly, and ad hoc communications and updates.
• Support board materials and presentations using Save the Children branding.
• Manage PHFFA agreements, policies, guidance, trainings, and related knowledge resources.
• Monitor PI performance and analyze data against annual objectives.
• Lead finalization of USP metrics and reporting cadence.
• Develop KPI scorecards for leadership.
• Coordinate end-to-end KPI processes, data collection, reporting timelines, stakeholder alignment, and visual development.
• Engage in SCUS and global movement transformation projects and provide progress updates.
• Track cross-departmental PHFFA activities and milestones, identify dependencies, and escalation issues to PI SMT

Skills

Data Analysis

Performance Monitoring

Resource Alignment

Meeting Coordination

Agenda Preparation

Action Item Tracking

KPI Process Management

Budget Management

Policy Management

Training Development

Education

Bachelor's degree or equivalent experience

Tools

MS Office Suite

SaveNet

Job description

• Provide the Head of Program Implementation with visibility into department operations and performance
• Manage PI senior management team governance, meeting cadence, decisions, priorities, workplans, and resource alignment
• Prepare agendas and materials for PI SMT and quarterly PI ESMT meetings; distribute notes and track action items
• Coordinate retreat priorities and PI SMT workstreams
• Translate high-level priorities into workplans with owners, timelines, milestones, and resourcing
• Coordinate SCI and PI leadership PHFFA meetings and communications
• Track PHFFA countries/projects, opportunities, and approved awards
• Maintain a consolidated PI resourcing tracker and flag budget or planning misalignments
• Own and maintain the PI SaveNet page and team landing pages
• Develop weekly, monthly, quarterly, and ad hoc communications and updates
• Support board materials and presentations using Save the Children branding
• Manage PHFFA agreements, policies, guidance, trainings, and related knowledge resources
• Monitor PI performance and analyze data against annual objectives
• Lead finalization of USP metrics and reporting cadence
• Develop KPI scorecards for leadership
• Coordinate end-to-end KPI processes, data collection, reporting timelines, stakeholder alignment, and visual development
• Engage in SCUS and global movement transformation projects and provide progress updates
• Track cross-departmental PHFFA activities and milestones, identify dependencies, and escalation issues to PI SMT

Requirements

• Minimum of a bachelor’s degree or equivalent experience
• At least 5 years of relevant experience
• Demonstrated experience in leading change processes
• Demonstrated ability to work with senior-level executives to move complex issues forward
• Proven ability to make decisions and demonstrate sound judgement in a fast-moving environment
• Demonstrated experience developing and working on strategic plans
• Demonstrated analytical, organization, and communication skills
• Attention to detail, ability to multi-task and work across Agency departments
• Demonstrated ability to communicate and collaborate effectively with individuals and teams at all levels, internally and externally
• Professional proficiency in MS Office suite
• Professional proficiency in spoken and written English

Core Competencies

Demonstrates strong leadership in program implementation and change processes, with a focus on strategic planning, performance monitoring, and effective communication across all levels of the organization. Proficient in managing resources, developing KPI scorecards, and ensuring alignment with organizational objectives.

Highest-signal resume keywords

• Program Implementation Management
• Strategic Planning Development
• KPI Scorecard Development
• Senior-Level Executive Collaboration
• Change Process Leadership

ATS Optimization Keywords

Hard Skills

• Data Analysis
• Performance Monitoring
• Resource Alignment
• Meeting Coordination
• Agenda Preparation
• Action Item Tracking
• KPI Process Management
• Budget Management
• Policy Management
• Training Development

Soft Skills

• Analytical Skills
• Organizational Skills
• Communication Skills
• Attention to Detail
• Multi-Tasking Ability

Industry Keywords

• Program Implementation
• PHFFA
• Stakeholder Alignment
• Change Management
• Cross-Departmental Collaboration

Tools & Technologies

• MS Office Suite
• SaveNet