Advancement Support Specialist - Donor Relations & Admin

Enterprise State Community College; Muscle Shoals (AL); On-site; USD 18,000 - 34,000; Part time

Job summary

Northwest Shoals Community College is seeking an Administrative Specialist to provide administrative and operational support for donor relations, stewardship and Foundation activities, ensuring accurate financial records and proper donor acknowledgment.

The role handles daily bookkeeping, data entry, invoicing, and account reconciliation; manages donor databases; processes gifts and generates receipts, letters, and donor reports; supports fundraising projects and event logistics; and prepares

Qualifications

• Associate’s degree from a regionally accredited institution.
• Two years of related experience in administrative support roles, bookkeeping, or other applicable field.
• Experience with QuickBooks Online or other accounting software, preferred.
• Experience with fundraising or CRM software (such as Blackbaud), preferred.

Responsibilities

• Provide daily bookkeeping, data entry, verify financial transactions, process invoices, and reconcile accounts.
• Assist with managing donor database ensuring data integrity and database optimization.
• Responsible for gift processing and donor acknowledgments, including receipts, thank you letters, pledge statements and donor reports.
• Assist with administration of foundation scholarships including donor/recipient communications and reports to donors.
• Support fundraising activities, including establishing new funds, processing expenses, and providing reports.

Education

Associate’s degree

Tools

QuickBooks Online

Blackbaud

Job description

Northwest Shoals Community College is seeking an Administrative Specialist to provide administrative and operational support for donor relations, stewardship and Foundation activities, ensuring accurate financial records and proper donor acknowledgment.

The role handles daily bookkeeping, data entry, invoicing, and account reconciliation; manages donor databases; processes gifts and generates receipts, letters, and donor reports; supports fundraising projects and event logistics; and prepares