Advancement Support Specialist

Virginia’s Community Colleges; Georgia; On-site; USD 35,000 - 40,000; Full time

Job summary

Southwest Virginia Community College offers several career-training programs and serves the Richlands community with associate degrees designed for transfer or direct career entry in Nursing, Radiography, and Criminal Justice administration.

The Advancement Support Specialist provides operational, financial, and donor-relations support for the Office of Institutional Advancement and the Educational Foundation.

Qualifications

• Experience in administrative, financial, business, or office support roles.
• Proficiency with Microsoft Office 365, SharePoint, Acrobat.
• Experience with financial transactions, procurement, budgeting, or operational support.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities and handle confidential information.

Responsibilities

• Provide administrative support to the Vice President of Institutional Advancement, including calendar, meeting, travel, and project coordination.
• Support fundraising, donor stewardship, alumni engagement, and foundation activities.
• Maintain donor, alumni, and constituent records and prepare donor acknowledgments and communications.
• Coordinate Foundation Board meetings, agendas, minutes, and supporting materials.
• Process procurement transactions, vendor payments, purchasing card reconciliations, and travel reimbursements.
• Assist with budget tracking, financial reporting, grant administration, and compliance documentation.
• Serve as a primary point of contact for donors, alumni, visitors, and community partners.
• Support special events, campaigns, donor recognition initiatives, and office operations.

Skills

Administrative support

Tools

Microsoft Office 365

SharePoint

Adobe Acrobat

Job description

Posting Summary

Working TitleAdvancement Support SpecialistRole TitleAdmin and Office Spec IIIRole Code19013-SWFLSANonexemptPay Band03Position Number294R0020AgencySouthwest Virginia Community CollegeDivisionSouthwest Virginia Community College (Div)Work LocationTazewell - 185Hiring Range$35,012 - $40,040Emergency/Essential PersonnelNoEEO Category6-Administrative SupportFull Time or Part TimeFull TimeDoes this position have telework options? -Telework options are subject to change based on business needs-NoDoes this position have a bilingual or multilingual skill requirement or preference?NoWork Schedule

M-F 7:45a to 4:30p Some evenings and weekends may be required.

Job Description

Southwest Virginia Community College (SWCC) offers career-training programs in numerous technical, industrial and medical fields at a reasonable cost, going so far as to even waive tuition for certain eligible students. Located in Richlands, Virginia, SWCC offers associate’s degrees in such fields as business, education, general studies, liberal arts and science. These degrees are primarily intended for students who wish to transfer to a four-year university. SWCC also has associate degrees that feature programs intended to lead directly to a career in fields such as Nursing, Radiography and Administration of Justice.

The Advancement Support Specialist provides administrative, operational, financial, and donor relations support for the Office of Institutional Advancement and the Educational Foundation. The position supports fundraising, donor stewardship, grants, financial processes, and daily operations while advancing the College’s measurable outcomes of Access and Student Opportunity through resources that make education more affordable and attainable, and Efficiency and Resource Stewardship through responsible and effective use of resources.

• Provide administrative support to the Vice President of Institutional Advancement, including calendar, meeting, travel, and project coordination.
• Support fundraising, donor stewardship, alumni engagement, and foundation activities.
• Maintain donor, alumni, and constituent records and prepare donor acknowledgments and communications.
• Coordinate Foundation Board meetings, agendas, minutes, and supporting materials.
• Process procurement transactions, vendor payments, purchasing card reconciliations, and travel reimbursements.
• Assist with budget tracking, financial reporting, grant administration, and compliance documentation.
• Serve as a primary point of contact for donors, alumni, visitors, and community partners.
• Support special events, campaigns, donor recognition initiatives, and office operations.

This is a grant-funded position. Continued employment in this role is contingent upon funding availability and the needs of the College. Position is not eligible for severance benefits under state policy.

A one-year probationary period is required for both new hires and transfers.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Demonstrated experience in administrative, financial, business, or office support experience.
• Proficiency with Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams), SharePoint, Adobe Acrobat, and related business systems.
• Demonstrated Experience with financial transactions, procurement, budgeting, or operational support.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities, maintain accuracy, and handle confidential information professionally.

Additional Considerations

• Experience in higher education, nonprofit, foundation, fundraising, or advancement environments.
• Experience supporting executive leadership, governing boards, or volunteer organizations.
• Experience with donor management databases, financial systems, procurement platforms, or travel and expense software.

Operation of a State Vehicle

Operation of a State VehicleNoSupervises EmployeesNoRequired Travel

Travel is required with this position.

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.