Advancement Services Specialist

University of Mary Washington; Fredericksburg (VA); On-site; USD 44,000 - 46,000; Full time

Job summary

The University of Mary Washington is seeking an Advancement Services Specialist to support fundraising operations through donor and gift record management, data integrity, reporting, and administrative tasks on the Main Campus.

Responsibilities include ensuring accurate constituent data, efficient gift processing, and collaboration across the Division of Advancement to support fundraising and donor engagement efforts.

Qualifications

• Strong attention to detail and commitment to data accuracy.
• Proficiency with Constituent Relationship Management (CRM) systems and Excel.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities, meet deadlines, and maintain confidentiality.
• Ability to collaborate and provide excellent customer service.
• Adaptability and willingness to learn new systems and processes.

Skills

Data accuracy

CRM systems

Excel

Organizational skills

Communication skills

Confidentiality

Customer service

Adaptability

Tools

CRM software

Job description

Title: Advancement Services Specialist

VP Area: Advancement & Alumni Relations - UMW

Department: Advancement

Campus Location: Main Campus

Advertised Range: $44,000 - $46,000

(A final salary offer will be determined by the selected candidate's qualifications and is not negotiable beyond what is advertised.)

Job Summary/Basic Functions

The University of Mary Washington has an exciting opportunity to join our team as anAdvancement Services Specialist. The Advancement Services Specialist supports fundraising operations through donor and gift record management, data integrity, reporting, and administrative support. This position helps ensure accurate constituent data, efficient gift processing, and effective collaboration across the Division of Advancement to support fundraising and donor engagement efforts.

Required KSAs/Competencies/Qualifications

• Strong attention to detail and commitment to data accuracy.
  
• Proficiency working with Constituent Relationship Management (CRM) systems and Microsoft Office, particularly Excel.
  
• Strong organizational, analytical, and problem-solving skills.
  
• Excellent written, verbal, and interpersonal communication skills.
  
• Ability to manage multiple priorities, meet deadlines, and maintain confidentiality.
  
• Ability to work collaboratively and provide excellent customer service.
  
• Adaptability and willingness to learn new systems and processes.
  

Required Experience:

• Experience in data management, database administration, customer service, administrative support, or related office operations.
  
• Experience handling confidential information and maintaining accurate records.
  

Required Education:

N/A

Required Licensure:

N/A

Additional Considerations:

• Experience working in advancement, fundraising, higher education, or nonprofit environments.
  
• Demonstrated ability to handle confidential information with discretion.
  
• Commitment to customer service and continuous process improvement.
  

Excluding currentUMW employees, selected candidate(s) must successfully pass a criminal history background check. Employment verification will be conducted to include current/previous supervisory employment reference checks.

Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions. For more information, please visit http://ethics.dls.virginia.gov/.

The University of Mary Washington adheres to the principle of equal opportunity. The University does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, parental status (including pregnancy), national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors in recruiting, admitting, enrolling students or hiring and promoting faculty and staff members. Complaints of discrimination should be directed to the EEO officer of the University.

UMW Values Veterans: UMW is a proud member of the Commonwealth of Virginia Values Veterans (V3) Program, authorized under the Code of Virginia (§2.2-2001.2). We are committed to recruiting, hiring, and retaining qualified Veterans and their spouses. Veterans who are hired into state positions may be eligible for additional leave accruals based on their total years of service in the military, National Guard or Reserve. For more information please visit: https://www.dhrm.virginia.gov/employeebenefits.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process (AHP). To be considered ... Requesting an AHP Letter can be found at AHP Letteror by calling DARS at 800-552-5019.

Note:Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.