Advancement Services Coordinator

Archdiocese of Philadelphia Schools; Garrettford (PA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Generous time off

Life insurance

Health insurance

Job summary

Monsignor Bonner & Archbishop Prendergast Catholic High School in Drexel Hill, PA is seeking an Advancement Services Coordinator to manage the Raiser's Edge NXT database, ensure data integrity, and provide reporting solutions for development staff. The role supports the Executive Director and leads stewardship activities.

The position is full-time, 12 months, with benefits, and requires willingness to work occasional nights and weekends along with background checks.

Qualifications

• Experience with a fundraising CRM database, preferably Raiser's Edge NXT.
• Ability to create mail merges using Word and Excel.
• Comfort using Google Drive, Calendar, Meet, Docs, Sheets, and Gmail.

Responsibilities

• Manage day-to-day operation of the Raiser's Edge database and ensure data integrity.
• Create and execute ad hoc reports, queries and exports for fundraising activities.
• Oversee gift entry, revenue reporting, and biographical data updates.

Skills

Raiser’s Edge NXT experience

Donor database management

Reporting & analytics

Google Workspace proficiency

Tools

Raiser's Edge NXT

Job description

Monsignor Bonner & Archbishop Prendergast Catholic High School

403 N. Lansdowne Ave

Drexel Hill, PA 19026

Position Overview

The Advancement Services Coordinator is responsible for using and managing all aspects of the Raiser's Edge NXT database to help meet the development goals of Monsignor Bonner & Archbishop Prendergast. This position works closely with the Executive Director to manage the day-to-day operations of the Raiser’s Edge Database. This includes ensuring gift and data integrity, providing reporting solutions, queries and exports for all Advancement staff, and tracking and analyzing prospect and donor fundraising efforts for all fundraisers working with the Office of Advancement. The Advancement Services Coordinator will also provide administrative support to the Executive Director of Advancement and take a lead role in stewardship activities.

ESSENTIAL DUTIES

Manage the Raiser’s Edge NXT database:

• Manage day-to-day operation of the Raiser’s Edge Database to include but not limited to: creating actions, events, etc.; appeal additions, and coding queries to keep records up-to-date with mailings and invitations.
• Create and execute ad hoc requests for reports, queries, and exports with the goal of being more proactive with reports on special fundraising projects, as well as everyday fundraising activities. Serve as the liaison to staff, President, and others for developing various lists. Meet report and information request deadlines and ensure that the information reported is current and accurate. This also includes special requests for lists for mailings, cultivation events, donor visits, etc.
• Responsible for gift integrity. Contributions are added to the database and is responsible to validate all gifts ensuring proper coding and accuracy of the information entered.
• Ensure adherence of the collection and appropriate coding of planned gifts in Raiser’s Edge. Responsible for scanning backup material and linking media to records.
• Responsible for prospect and donor data entry oversight to include solicitor and rating entry and coding as well as updating the database with new biographical information including addresses, business and employer information, personal information, activities, name changes, and event invitations.
• Assist in database clean-up and maintenance, including the elimination of duplicate accounts and establishment of new donor records. Research best practices for data integrity practices and pro-actively communicate to staff opportunities to enhance our donor record information.

SUMMARY

• Accurate data entry of new records and updating of existing records.
• Gift entry, daily gift reports, and preparation of thank you letters.
• Reconciling monthly and year-end giving reports with the business office
• Scanning and maintaining gift correspondence/records in Raisers Edge and donor files
• Creating and providing reports to analyze the effectiveness of fundraising appeals and activities.
• Creating queries and mailing lists for targeted and personalized communications to various constituencies for purposes including the spring and fall appeals, sponsorship appeals, and invitations to the fall fundraiser.
• Maintenance/clean-up of database records (i.e. merging duplicates, etc.)
• Donor cultivation activities, including the student thank-a-thon and thank you notes
• Other projects as needed.

Qualifications

• Experience working with a fundraising or CRM database required. Raiser’s Edge experience preferred.
• Ability to create mail merges using Word and Excel
• Must be able to use Google Drive, Calendar, Meet, Docs, Sheets, and Gmail
• A willingness to work occasional nights and weekends.
• Able to obtain legally required criminal and child abuse background checks.

Compensation

• Generous time off, including school holidays.
• Employer-paid life insurance.
• Health insurance offered, including vision and dental.

Salary and Benefits

Salary competitive and commensurate with experience and full benefits.

This is a full-time, 12 month position.

Interviews will be granted to the most qualified applicants.

PA required clearances, Safe Environment clearances, and official transcripts will be required before employment can begin. The Office of Catholic Education may waive qualifications relating to experience and education if such a waiver is warranted by other considerations.

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

As a religious organization, the Archdiocese of Philadelphia is also bound by Canon Law and Catholic teachings. For this reason, there may be occasions when an employee’s failure to adhere to the truths of the Catholic faith are a factor in employment-related decisions. In the event an employee fails to adhere to, or takes a position publicly that is contrary to, Catholic doctrine and teachings, or any policy or procedure maintained by the Archdiocese, the employee may be subject to disciplinary action up to and including termination of employment.

Employment practices will not be influenced by an individual’s legally protected status or any other basis as may be required by local, state and/or federal law as those laws apply to the Archdiocese.

Any employee with questions or concerns about any type of discrimination in the workplace is encouraged to bring these issues to the attention of Human Resources. Employees can raise concerns and make reports without fear of reprisal. Anyone found to be engaging in any type of unlawful discrimination will be subject to disciplinary action, up to and including termination of employment.

TheArchdiocese of Philadelphia is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Office of Catholic Education at 215-587-3700.