Advancement Services and Events Coordinator

Shore Country Day School; Beverly (MA); On-site; USD 10,000 - 60,000; Part time

Job summary

Shore Country Day School is seeking an Advancement Services and Events Coordinator to manage gift processing, event planning, and administrative support. This part-time role requires strong organizational and communication skills and offers a salary of $28 - $30 per hour, depending on experience. The position is integral to supporting a collaborative Advancement office within a vibrant school community.

Qualifications

• 2-3 years in an office environment, preferably school-related.
• Ability to work independently and collaboratively.
• Maintain confidentiality and manage multiple projects.

Responsibilities

• Process gifts, pledges, and stock transactions accurately.
• Support advancement and school-wide events logistics.
• Assist with administrative tasks for the Chief Advancement Officer.

Skills

Organizational skills

Communication skills

Problem-solving skills

Education

Bachelor’s degree

Tools

Microsoft Office

Google Drive

Blackbaud Raiser’s Edge

Mac OS

Job description

Advancement Services and Events Coordinator

Join to apply for the Advancement Services and Events Coordinator role at Shore Country Day School.

Start date: July 1, 2025
Status: Part Time, 25-28 hours/week, On-campus
Reports to: Chief Advancement Officer

To Apply: Using PDF format, please send a resumé and a cover letter describing how you meet the below criteria to [e-mail].

Job Summary

Reporting to the Chief Advancement Officer, the Advancement Services and Events Coordinator is a non-exempt position responsible for gift processing, event planning and support, administrative support, and data entry. This role supports a collaborative Advancement office within a vibrant school community at Shore.

We encourage candidates of all backgrounds, abilities, and lived experiences to apply, including candidates of color, members of the LGBTQ+ community, neurodivergent candidates, and multilingual candidates, as part of our Equity and Inclusion Commitment.

Essential Duties and Responsibilities

Gift Processing

• Process all gifts, pledges, stock transactions, matching gifts, and payroll deductions; update personal information included with gifts.
• Conduct accurate and timely gift batches into Raiser’s Edge in consultation with the Director of Advancement Services to ensure precise processing of gifts.
• Generate timely and donor-centric receipts, gift acknowledgments, pledge reminders, invoices, and other correspondence.
• Manage online giving transactions and generate statistical reports.
• Maintain and safeguard gift and payment information in accordance with privacy and data security laws.
• Work closely with the Business Office on monthly reconciliations and annual audit preparations; implement accounting best practices.

Event Support

• Support advancement and school-wide events; write detailed event memos and execute logistics including invitations, vendor communications, tracking RSVPs, producing name tags, and post-event follow-up.
• Coordinate with colleagues across campus in planning.
• Maintain detailed event records and budgets; track expenses carefully.
• Assist with event setup and staffing; work occasional nights and weekends as needed.

Administrative Support

• Assist the Chief Advancement Officer with tasks such as mailings, scanning, filing, gift inventory, expense reports, invoices, and tracking expenses.
• Maintain office supplies and oversee office files.
• Perform other duties as assigned.

Data Entry

• Update constituent data in Raiser’s Edge accurately and timely from various sources.
• Support fundraiser colleagues with prospect pipeline and moves management systems, including entering notes and contact reports.

Salary Range

$28 - $30 per hour, considering education, experience, and other factors.

Workplace

Shore Country Day School (Boston Metro Area) is a Pre-K - Grade 8 independent day school committed to academic excellence, caring teachers, professional development, and fostering belonging and innovation.

Equal Opportunity Employer Statement

Shore provides equal employment opportunities and prohibits discrimination and harassment of any kind, in accordance with applicable laws.

Qualifications

Seeking a creative, energetic professional with excellent organizational, communication, and problem-solving skills, able to work independently and collaboratively, maintain confidentiality, and manage multiple projects in a fast-paced environment.

Preferred: Bachelor’s degree, 2-3 years in an office environment (preferably school-related), proficiency with Microsoft Office, Google Drive, Blackbaud Raiser’s Edge or similar CRM, and Mac OS skills are a plus.

Additional Details

• Seniority level: Entry level
• Employment type: Part-time
• Job function: Management and Manufacturing
• Industries: Primary and Secondary Education