Events Coordinator

Harvard Book Store; Cambridge (MA); Hybrid; USD 10,000 - 60,000; Full time

Job summary

Harvard Book Store is seeking an Events Coordinator to manage and support author events. This full-time role involves supervision of events, coordination of logistics, and maintaining updated processes. Ideal candidates will possess strong writing skills, attention to detail, and effective communication abilities.

Benefits

Health Benefits

401K

Employee Discount

Qualifications

• Proficient in writing and copy editing.
• Strong attention to detail and communication skills.
• Comfortable with public speaking.

Responsibilities

• Supervising and assisting at author events.
• Documenting event outcomes and coordinating series.
• Keeping events team processes updated.

Skills

Writing

Copy Editing

Attention to Detail

Communication

Public Speaking

Job description

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Reports to: Director of Events

Wage: $17.00

Schedule: Mostly Monday–Friday, with regular evenings and very occasional weekend hours. The full time position is currently hybrid with 3-4 days/week in the offices and the rest remote.

Harvard Book Store Events Department is seeking a highly organized and detail-oriented book lover to join our team as an Events Coordinator. Event Coordinators report to the Director of Events and handle day-to-day activities in the department as well as projects that require independent work, including working with staff and publicists on details and logistics for the series, and running and supervising author events.

Specific responsibilities include, but are not limited to:

• Supervising, introducing, and assisting at author events, including in-store events, large offsite events, private events, and school visits (one to four events weekly, including evenings and occasional weekends)
• Documenting event outcomes, including ringing in sales and adding events to a profit and loss document
• Coordinating specific event series, e.g. the Science Series, private events, and school visits
• Keeping the events team processes and procedures fully updated, including various events team grids and calendars
• Coordinating stock signings and arrangements with authors and publishers

Candidates should possess proficiency in writing and copy editing, facility with spreadsheets, and excellent attention to detail. Strong communication skills are a must—with customers, authors, publicists, publishers—and candidates should be comfortable with public speaking and proactively responding in high-pressure, time-sensitive situations. And of course, a successful candidate for this position recognizes the importance and uniqueness of independent bookstores and is excited to serve as a public representative for Harvard Book Store.

This is a full-time, union-eligible position, and includes health benefits, 401K, and an employee discount.

The position will begin as soon as possible. If you are interested in applying, please submit a

resume and cover letter to Cassie Riva via [e-mail].

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Retail

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