Advancement Project Manager - Drive Cross-Functional Impact

GO Project; Kansas City (MO); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health, dental, vision

Employer-paid life insurance

Retirement plan

Generous PTO

Competitive compensation

Job summary

CarePortal is seeking an Advancement Project Manager to drive operational execution across Grants & Foundations, Government Partnerships, and other revenue initiatives. You’ll create timelines, assign owners, and coordinate inputs across Finance, Legal, Data, and Program teams to deliver essential funding activities.

The role emphasizes process standardization, proactive planning, and clear communication to keep proposals and reports on track while supporting CarePortal’s mission to help local

Qualifications

• 1–3 years of experience in project coordination, nonprofit work, or fundraising support.
• Experience managing multiple tasks and deadlines across stakeholders.
• Experience coordinating multi-step processes and information requests.
• Experience using project management or collaboration tools.

Responsibilities

• Manage cross-functional Advancement projects from initiation through completion, establishing scope, owners, timelines, dependencies, deliverables, and next steps.
• Translate Advancement priorities and external requirements into clear project plans and executable workflows.
• Drive work across teams through influence rather than positional authority, creating clarity and accountability around commitments and deadlines.
• Surface unclear ownership, missing information, blockers, or risks early enough for leaders to act.
• Manage the operational process for proposals, reports, contracts, compliance requirements, renewals, and funder deliverables from requirements review through submission.
• Own project timelines and cross-functional follow-through required to ensure proposal, reporting, and compliance deadlines are met.
• Coordinate financial, programmatic, data, security, legal, operational, and other inputs from the appropriate subject‑matter experts.
• Complete or assemble reports, questionnaires, updates, and other deliverables when appropriate and ensure materials are complete, accurate, and ready for final review.
• Maintain a centralized calendar and source of truth for proposal deadlines, reporting requirements, renewals, contract deliverables, funder updates, and compliance obligations.
• Keep accurate records of submissions, reporting periods, commitments, supporting documentation, and future requirements.
• Identify upcoming needs early enough to sequence work, engage contributors, and resolve dependencies before they become urgent.
• Help Advancement leaders anticipate upcoming work so proposal development and reporting become increasingly proactive rather than deadline driven.
• Support the development of reports and updates that communicate CarePortal’s progress, outcomes, activities, and use of resources.
• Develop an increasingly strong understanding of CarePortal’s model, terminology, programs, customers, outcomes, and operations.
• Adjust tone, level of detail, and context based on the audience while maintaining accuracy and consistency.
• Apply strong judgment to determine the level of detail, context, and messaging appropriate for different audiences while maintaining accuracy and consistency.
• Identify patterns, bottlenecks, recurring work, and unclear ownership across Advancement projects and recommend practical improvements.
• Develop repeatable workflows, templates, checklists, trackers, and documentation for recurring work.
• Create reliable systems for organizing commonly needed information and reducing repeated requests across departments.
• Continuously improve how Advancement work is planned, tracked, communicated, and executed.

Skills

Organization

Written Communication

Research & Synthesis

Project Coordination

Process Thinking

Attention to Detail

Learning Agility

Technology Fluency

Professional Judgment

Mission Alignment

Education

Bachelor’s degree preferred

Tools

Notion

Smartsheet

Google Workspace

Microsoft Office

Job description

CarePortal is seeking an Advancement Project Manager to drive operational execution across Grants & Foundations, Government Partnerships, and other revenue initiatives. You’ll create timelines, assign owners, and coordinate inputs across Finance, Legal, Data, and Program teams to deliver essential funding activities.

The role emphasizes process standardization, proactive planning, and clear communication to keep proposals and reports on track while supporting CarePortal’s mission to help local