Advancement Operations & Donor Data Coordinator

Bulletin of the Atomic Scientists; Chicago (IL); Hybrid; USD 52,000 - 60,000; Full time

Job summary

The Bulletin of the Atomic Scientists is seeking an Advancement Services Coordinator to support daily fundraising operations, including gift entry, event registrations, acknowledgments, and administrative duties. The role emphasizes accuracy in Salesforce, donor correspondence, and collaboration with Advancement and Communications teams.

Hybrid Chicago-based position located in Hyde Park with at least one in-office day per week; 1–3 years of relevant experience and Salesforce familiarity are

Qualifications

• Experience in advancement services or fundraising operations; Salesforce experience preferred.
• Hybrid Chicago-based position; Hyde Park office at least one day per week.
• Strong organizational and communication skills; ability to multitask and work independently.

Responsibilities

• Gift and data entry: enter gift records in Salesforce and generate donor acknowledgments and tax receipts.
• Stewardship: prepare briefing packets for donor and prospect stewardship.
• Donor Correspondence/Direct Mail: draft donor communications and appeals following Bulletin voice and best practices.
• Cultivation and Fundraising Events: assist with planning and execution of donor events and gala; track responses in Salesforce.
• Administrative: support various activities and events as assigned by Advancement Services Administrator and CAO.
• Confidentiality: maintain donor data confidentiality in line with policies and laws.
• Financial: perform weekly check deposits and daily audits of transactions.
• Other duties as assigned.
• Experience: 1–3 years in advancement services or related fields; Salesforce experience required.

Skills

Data entry

Donor relations

Communication skills

Time management

Team collaboration

Tools

Salesforce

CRM software

Microsoft Office

Job description

The Bulletin of the Atomic Scientists is seeking an Advancement Services Coordinator to support daily fundraising operations, including gift entry, event registrations, acknowledgments, and administrative duties. The role emphasizes accuracy in Salesforce, donor correspondence, and collaboration with Advancement and Communications teams.

Hybrid Chicago-based position located in Hyde Park with at least one in-office day per week; 1–3 years of relevant experience and Salesforce familiarity are